Administrative Assistant

University of Ottawa - Ottawa, ON (30+ days ago)

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Position Purpose
Provides comprehensive administrative expertise to effectively support the Telfer School of Management’s senior management team, specifically four vice-deans, the chief administration officer (CAO), and four section coordinators. Follows up on all decisions or action items that result from various meetings, and ensures clear and effective communications both with external parties and between the School’s faculty and staff members.
Essential Qualifications
Knowledge of administrative support and office techniques normally acquired through a postsecondary education and three years of relevant experience
Knowledge of the administrative procedures, academic processes, and policies of the University and of the Telfer School of Management would be an asset
Experience in coordinating meetings, travel arrangements, and events
Experience in conducting research and analyses, and in producing reports
Experience in using computer systems and software such as Windows, Microsoft Office Suite, email and internet browsers
Strong organizational and prioritization skills
Ability to work well under pressure to meet strict deadlines
Strong attention to detail
Excellent customer service, communication, and interpersonal skills
Bilingualism – French and English (spoken and written)
Key Competencies

Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
Note
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.

Applications from employees belonging to the bargaining unit SSUO will be considered first. Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies. The University also accepts external applications; they will be selected in second place. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).