Site Administrator

SOUTH EAST CONSTRUCTION - Esterhazy, SK (30+ days ago)

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Site Administrator

South East Construction L.P. is a union-based, multi-trade, industrial construction and maintenance company scalable to any project size and scope. It is a part of the SECON Group of Companies. South East Construction L.P. takes great pride in providing a safe and rewarding work environment for our employees.


Reporting to the Administration Manager, and indirectly to the site Project Manager, you will be responsible for daily administration to support all activities on site.

This position will be Monday – Friday. This schedule may be subject to change based on the needs of the client.

This position will be located at Esterhazy, SK.

Job Duties

  • Promote a healthy and positive safe working environment for the project by showing effective leadership and participation in safety related matters.

· Administer multiple work package instructions – Start jobs and set up related cost codes upon Client’s approval, draft letters to the client, receive and distribute communication from the client to the relevant parties.

· Transfer timesheets to the company payroll program; Sage 300 and, problem solve employee payroll issues that may arise from time to time.

· Complete payroll and contractor hours and audit.

· Creating LEMs (Labour, Equipment and Materials) and daily activity reports for the client.

· Update cost control with approved LEMs (Labour, Equipment and Materials) and monthly forecasts and assist project controls with accruals and budgets.

· Track cost of subcontractors and notify project controls of weekly costs incurred and any outliers.

· Request, track, and ensure proper approvals are in place from the client.

· Issue purchase requests for subcontractors and materials, track purchase order required for work execution.

· Verify and approve subcontractor invoices against issued purchase orders and notify the project controls when new change orders are required.

· Ensure new hires have completed their employee hire packages accordingly, liaise with the Corporate HR Team. This includes proper termination of employees, rotation and cover for leave of absences, union dispatch.

· Provide purchasing support for the expediting, logistics, and material controls groups by

ensuring that contractual requirements are fulfilled by suppliers.

· Maintaining the Site filing system and site records as required including; contractual documents, drawings, sub trade contract files and request for information.

· Further to the file system, maintain a register for WPIs, contract change notices, back charges, invoices to the client, turnover packages and technical query registers.

· Assist in compiling reports as required to assist project controls i.e. socioeconomic data report for the project, environmental data reporting and auditing.

· Assist in compiling turnover binders for work package instructions.

· Assist where necessary in taking minutes during weekly internal meetings – ensure actions are tasked and followed up with.

· General office supplies management.


· High School Diploma required, diploma in Office Administration is an asset.

· Excellent time management skills, ability to meet deadlines in a fast-paced Construction Industry and work with minimal supervision.

· Excellent communication skills are required, verbal and written.

· Excellent Microsoft Word and Excel experience are required.

· Knowledge of workplace safety rules, instructions and policies.

· Must demonstrate the following personal attributes; honest and trustworthy, respectful, flexible, and have sound work ethics.

· Experience working in a construction field would be an asset.

Total Compensation

With this opportunity, a competitive Total Compensation Package, including fair and equitable wages and a comprehensive group benefit plan will be offered.

Application Process

Please apply by sending a cover letter and resume. Please include in your cover letter why you are interested in the job and which skills, experience, and/or education make you an excellent candidate for South East Construction L.P.

The start date is as soon as the successful candidate is available.

We thank all applicants for their interest; however only those candidates with cover letters and resumes who fit the needs of the company will be contacted.

Closing Date

Open until suitable candidate is hired

Reference ID: Site Admin - SEC LP - Esterhazy

Job Types: Full-time, Permanent


  • 8 Hour Shift

Work remotely:

  • No