Administrative Assistant

Ecolab - Calgary, AB (30+ days ago)

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UltraFab, a Nalco Champion and Ecolab company, has an immediate need for an Administrative Assistant in our Rockyview, AB location. Within our industry leading Energy Services division, this office management opportunity will play a key role in supporting the team. This position is responsible for managing and prioritizing requests from associates and ensures all necessary reporting and correspondence is completed in a timely, accurate and professional manner. As a critical role for the business, this position expeditiously and effectively resolves the issues and concerns of large, multi-unit corporate account customers.

What’s in it For You:
Access to best in class resources, tools, and technology while supporting a world class sales organization
Opportunity for advanced career path options in sales, corporate accounts or management
Eligible to enroll in benefits from day one – no waiting period for coverage

What You Will Do:
Maintain key relationships with customers and internal departments to build knowledge and understanding of customer needs and expectations
Prepare correspondence, presentations, reports, project tracking, budget planning, database consolidation and other projects as requested
Assist corporate account associates with research into customer issues (e.g., invoice discrepancies, work order analysis, reporting) and follow up on customer questions including product, credit, pricing, and distribution and service concerns
Assist with processing legal contracts by obtaining and reviewing financial data, ensuring details match contract, obtaining necessary approvals to ensure contract meets guidelines, establishing accurate customer master data (e.g., contract alignment, discounts and special handling instructions) and makiing change requests through the Contract Management System
Provide support with both domestic and international travel booking, calendar and email management, and coordination of multi-time zone conference calls and WebEx meetings
Organize and maintain the office system (e.g., filing, order supplies, upkeep of equipment)
Provide back-up support to other members of the administrative team in the region

Position Details:
Candidate must reside in: Calgary, AB or the surrounding area

Minimum Qualifications:
High School Diploma or GED
3 years of administrative support experience
Intermediate proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
No Immigration Sponsorship available for this opportunity

Preferred Qualifications:
Bachelor’s Degree completed or in progress
1 year of experience in a sales organization
Customer service experience where you have directly interfaced with customers
Our Commitment to Diversity and Inclusion

At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.