Department: Public Works
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 5/29/2023 (Applications are accepted until 11:59 PM Atlantic Time)
Maintaining and building our Provincial infrastructure is no small job.
The Infrastructure Management division at the Department of Public Works supports Nova Scotia’s 2,400 buildings and infrastructure assets across a wide range of clients. We maintain and support various government buildings and other built assets, including museums, core buildings and office buildings supporting the work of government, correctional centres, and justice centres.
Without our Infrastructure Management staff’s proactive measures, equipment issues or failures could lead to an interruption of services provided. The Administrative Assistant is just one of our key team players who support the overall safety and efficiency of our provincial building infrastructure.
As our Administrative Assistant, you will support our Real Estate & Infrastructure Management Branch in an organized and efficient manner.
As the Administrative Assistant, you will utilize your sound analytical and organizational skills to support a variety of clerical tasks including, but not limited to:
- creating and maintaining accurate and detailed files and records.
- recording, preparing, and distributing various correspondence and meeting minutes.
- data entry, as well as maintaining accurate tracking systems.
- ensuring supply of office materials and inventory.
We are highly collaborative and, as part of the administrative team, you will also provide support and assistance to staff; ensuring the efficient operation of our office.
As the Administrative Assistant, you will utilize your sound analytical and organizational skills to support a variety of clerical tasks including, but not limited to:
- creating and maintaining accurate and detailed files and records.
- recording, preparing, and distributing various correspondence and meeting minutes.
- data entry, as well as maintaining accurate tracking systems.
- ensuring supply of office materials and inventory.
We are highly collaborative and, as part of the administrative team, you will also provide support and assistance to staff; ensuring the efficient operation of our office.
An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:
- A completed related bachelors degree
- A completed related diploma and two (2) years of experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
- May be required to work overtime on occasion.
- Required to move/lift objects such as office supplies, boxes, equipment, and files.
- Typically located in a comfortable office environment.
- Much of the time is spent in a comfortable position with frequent opportunity to move about.
- Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
- May experience pressure with deadlines and need for accuracy.
- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
Pay Grade: CL 18
Salary Range: $1,675.62 - $1,874.80 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].
