Senior Documentation Technician

McGill University - Montréal, QC (30+ days ago)

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Under the direction of the immediate supervisor, performs duties related to the use and acquisition of library materials. Organizes the daily operations of an area. Organizes, distributes and verifies the work of others, and participates in their training. Provides detailed information and reference service. Acts as resource person and resolves problems. Performs duties related to interlibrary borrowing and lending. Searches for bibliographic records, encumbers funds, selects vendors, places orders and follows up. Participates in collection maintenance. Participates in the development and implementation of projects, work methods and procedures.

Major Duties & Responsibilities:
Performs duties relating to the selection and acquisition of library materials. Searches for bibliographic records, encumbers funds, selects vendors, places orders and follows up. Monitors progress of acquisitions. Identifies and resolves problems. Coordinates processing of new materials.
Organizes daily operation of an area. Organizes, distributes and verifies the work of others, and participates in their training.
Performs duties related to reference service. Assesses user needs and assists with their research. Utilizes catalogues, databases and other reference works in order to respond to reference questions. Refers extensive and complex reference questions to other resource persons.
Provides information, individually or in groups, concerning the organization of the library and its operations, and explains the use of library resources.
Acts as resource person and performs duties related to internal, network and interlibrary loans. Ensures compliance with library policies, procedures and regulations. Follows up and resolves problems. Prepares, records and processes accounting transactions and ensures that allocation to account is accurate. Prepares deposits. Verifies and analyses, reconciles and updates accounts. Investigates and follows up on discrepancies and other accounting matters.
Performs bibliographic searching and verification using a variety of sources.
Participates in collection maintenance. Examines and sorts damaged material for withdrawal, replacement or repair. Participates in weeding projects. Liaises with donors and exchange partners. Performs preliminary sorting of gifts according to their suitability for the collection. Assists in collection surveys and in promoting the collection.
Composes correspondence, completes forms, and processes documents related to activities of the unit.
Verifies, updates and maintains files, databases and records related to activities of the unit.
Participates in the development and implementation of projects, procedures and work methods.
Uses a variety of software. Maintains computerized information systems and participates in their development to improve efficiency within the unit. Acts as resource person, solves problems within area of expertise, and liaises with computer resource persons as required.
Ensures the maintenance and inventory of equipment in area of responsibility. Ensures the neatness and security of the work area.
Keeps abreast of new developments in the field to update skills and knowledge.
Uses various equipment such as a computerized information system, microfilm and microfiche readers, as well as audiovisual equipment.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of the tasks, which may be performed by an employee whose position has been matched to this generic job description.

Education & Experience:
DEC III (Documentation & Library Systems)

Four (4) years' related experience

Other Qualifying Skills And/Or Abilities:
Undergraduate or graduate degrees in music an asset. Knowledge of the organization, cataloguing and preservation of rare and archival analogue and digital sound and video recording collections. Experience with current and archival playback and recording equipment. Experience in following or establishing best practices and workflow for the digitization and storage of sound and video resources. Client focused and service oriented. Ability to work in a team environment with experience in networking. Capacity for attention to detail. English and French, spoken and written. Reading knowledge of German, Italian and other foreign languages an asset. Physical requirements of the position: Lifting and manipulating books of various sizes and weight; moving full book trucks and lifting weights up to 25 lbs; Opening, packing and handling library materials; dusty or other varying conditions; Walking, squatting, bending or other similar postures and working while standing. Demonstrated ability to work in a PC environment using word-processing, spreadsheets, presentation software, databases, e-mail and internet.

Reference Number:

Supervisor's Title:
Team Coordinator (Lib) MDML

Salary Scale:
$25.56 - $35.26

McGill University Libraries

Position Type:

Hours Per Week:

Additional Information:
This is a maternity leave replacement. Duration: December 31, 2020. Possibility of extension. Current employees: please indicate your McGill ID number in your application.

How To Apply:
Please submit your cover letter and curriculum vitae, clearly indicating the reference number, to McGill University Libraries:


McGill University, Libraries, Area Personnel Office

3459 McTavish Street (McLennan Library Building)

Montreal, Quebec

H3A 0C9


(514) 398-3561


application.library [at]

The deadline to apply for this position is October 23, 2019 at 5:00 PM.

  • Current employees: please indicate your McGill ID number in your application.*
We thank all applicants for their interest in McGill University. However, McGill University Libraries will only contact applicants selected for an interview.

In order to maintain internal priority, McGill employees must apply within the delays specified in the MUNACA collective agreement for unionized positions or according to the personnel policies for non-unionized position.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, or 514-398-3711.