Program Coordinator

University of Alberta - Edmonton, AB (30+ days ago)

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This position has a term length of two years, with the possibility of extension and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

The Faculty of Kinesiology, Sport, and Recreation (KSR) is looking to add a bright, resourceful and organized Program Coordinator to the International and Community Education office. You will be at the center of contact with students, various offices on campus and external community partners. This exciting position offers you the opportunity to work with provincial, national and international organizations and educational institutions.This position requires creativity and innovation to create programs, build partnerships and support the main objectives of the office of International and Community Education; this includes international student recruitment, promotion of study abroad opportunities to current KSR students, coordination and delivery of current and new and developing International, non-credit programs and events, support for new and current community education programs and the execution of a variety of administrative responsibilities. This is an ideal position for a smart, motivated individual who is passionate about delivering great programs and creating opportunities for connection between the KSR and the greater global community. The Program Coordinator reports directly to the Assistant Dean, International and Community Education (ADICE).

Duties

Responsible for International Non-Credit Programs: planning, facility allocation, scheduling, equipment needs, human resources, budgeting, risk management, result reporting, statistical reporting and program delivery under the supervision of the Assistant Dean, ICE
Assist in the recruitment and hiring of part-time, casual, student staff
Assist in the supervision, training, coaching and evaluation of student staff
Develop relationships with Faculty and staff to provide information and encourage participation in International non-credit programs; liaise with Faculty who participate in non-credit programs to ensure program goals are met
Monitor program revenue and expenses in accordance with the approved budget
Monitor and suggest internal and external communications to promote program offerings
Provide input regarding conflicts related to program delivery and assist with problem solving to identify a desirable solution
Evaluate individual activities including individual needs, interpret the results and make recommendations to add, modify and/or delete specific activities
Ensure payment and other terms of contracts are met in a timely fashion, and associated paperwork is completed correctly
Coordinates the administration and arrival of international visitors, both students and professors through the ADICE office, from the point of inquiry through to arrival on Campus
Coordinates the hosting of entire visiting delegations from foreign countries (5-10 delegations annually). This includes ensuring that sensitive international and University protocols are adhered to
Participates in the coordination of large delegations from FPER or at the direction of the Assistant Dean or the Dean; flights, accommodations, itineraries, visas etc
Assist in responding to international inquiries, issues etc. while the International Program Officer is out of the office or unavailable
Responsible for the planning and execution of 3-4 international student events specifically for KSR students
Assist in creating and maintaining a Buddy Program with KSR Students (through KSRSS)
Coordinate the promotion and communication of KSR exchange opportunities for undergraduate and graduate students that involves coordinating class presentations on the exchange program; contact Instructors, arrange for exchange alumni or visiting exchange students to present
Assist incoming and outgoing students in the application and nomination process
Attend fairs, presentations, booths where appropriate to promote exchange and study abroad programs
Provide Support to the Assistant Dean and Program Manager in administrative tasks associated with Community Education and Certificate Programs
Assist in the set-up, execution, maintenance and tabulation of focus groups and surveys
Assist in the marketing and promotion and market research of revenue generating programs
Books meetings, reserves rooms, arranges catering for the ADICE office
Arranges Travel: books flights, hotels, car rentals for the ADCIE office
Qualifications

Minimum education requirement is a 2 year diploma, an undergraduate university degree is preferred, with a background in recreation, kinesiology and/or business administration
Minimum one year experience related to program administration, recreation programming, business administration and event planning
Excellent communication skills
Excellent attention to details
Political and cultural sensitivity, ability to read situations and people and respond in a professional and respectful manner
Proficient use of Microsoft Office and Google Mail and other Google applications
Familiarity with PeopleSoft and website applications is considered an asset
Strong oral, written and interpersonal skills
Along with a resume, qualified candidates are encouraged to submit a cover letter outlining qualifications and demonstrating a passion for building client focused relationships and connection. Resumes without a cover letter will not be considered.