Associate Secretary of Senate & Manager Secretariat Operations

Dalhousie University - Halifax, NS (30+ days ago)

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About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 19,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The University Secretariat is the administrative office responsible for ensuring the effective and efficient operation of Dalhousie University’s bicameral system of governance, comprised of the Board of Governors, the Senate and their respective committees. Reporting to the University Secretary and Director, University Secretariat, the Associate Secretary of Senate & Manager Secretariat Operations provides primary support for the University Senate and Senate committees and manages the office functions of the University Secretariat to ensure an optimal level of service and support for Senate Officers, Board of Governors, Secretariat staff and other bodies served by the Secretariat.

Key Responsibilities

  • Manage and/or ensure compliance with Senate processes for the development, review, and oversight of academic program, Centre/Institute proposals, and Senate reviews of Faculties, Centres and Institutes, providing a high level of advice and guidance as required.
  • Plan and coordinate multiple meetings and functions of Senate, Senate standing committees, sub-committees and work groups, and provide administrative support and advice to Senate Officers, Senators, and Senate standing committee members.
  • Proactively liaise, and build effective relationships with senior administrative leaders, Faculties, and other key academic and administrative units to ensure the timely administration of matters in support of the Senate’s mandate and responsibilities for oversight of the academic mission.
  • Manage the office operations of the University Secretariat office, including staff management, budget, records management, technology, and policies and procedures.
Note

The ability to work periodically to up to 6:00 P.M. may be required on Senate and Senate committee meeting days.

Qualifications

Undergraduate degree (Master’s degree preferred), with significant related experience in governance and administration (or equivalent combination of training and experience) is required, preferably in an academic environment. Experience as a recording secretary for a senior-level Board or Committee is preferred. Must have strong organizational and problem-solving skills, and the ability to work in a fast-paced, deadline-driven environment dealing with multiple priorities while exercising attention to detail. Effective writing, communication, and presentation skills are essential. Excellent interpersonal skills, including tact and diplomacy, and the ability to interact effectively with a variety of stakeholders are required.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

  • Relationship Building
  • Resource & Process Management
  • Knowledge & Thinking Skills
  • Accountability for Performance & Results
  • Respect & Inclusion
Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from university employees and external candidates are given concurrent consideration. Among short-listed candidates, university employees will be given special consideration.

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

Diversity Statement

Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons, persons with a disability, racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity.