Billing & Collection Specialist

DEVILLE TECHNOLOGIES INC - Montréal, QC (5 months ago)

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Job Title: Billing & Collection Specialist Company: Deville Technologies Inc

Salary: As per relevant experience Location: Ville Saint Laurent

Status: Full Time Job Category: Finance

Relevant Work Experience: 2 years + Career Level: Intermediate

Education: Accounting Diploma Travel: No

Company Description

Deville Technologies is a manufacturer and value-added distributor of industrial food cutting equipment. Deville prides itself on providing its clients high quality equipment that is manufactured to meet the highest standards in the industry. Providing first rate service to its clients is at the forefront of Deville’s objectives. Deville has offices in both Canada and the United States. Our client service commitment has created a demand for additional resources to support Deville’s continued commitment to our clients.

Summary

You are an individual that is a quick thinker and initiative taker, is organized, pays attention to detail and is motivated by challenges. Under the supervision of the Controller, as the Billing and Collection Coordinator, you provide essential and on-time support in the day-to-day accounting function, to help ensure accuracy and timeliness in the delivery of monthly and yearly financial milestones.

Job Description:
Billing:
Customer invoicing for the sales of parts, machines and service
Entry of customer invoices into third party online portals
Review customer orders prior to invoicing
Issue RMAs for returns of parts and machines
Billing and RMAs for trials
Address customer inquiries related to billing
Ensure accurate posting of revenues and receivables to GL accounts
Ensure proper separation of billing and payment remittances based on Deville’s respective entities

Collection:
Daily follow-up on collection of AR including addressing any irregularities that are causing delayed payments
Keeping track of project milestone billings and collections
Sending out customer statements bi-monthly
Pro-active action on addressing the causes of delayed payments
Pro-active action on facilitating quicker payments
Ensure customer accounts including contact information, are always up to date
Effectively communicating with sales personnel and other internal departments to investigate and resolve customer queries
Preparing bank deposits and applying customer payments received daily
Accounts Receivable reconciliation against General Ledger.
Other responsibilities include but are not limited to telephone contact, completing information forms upon request from clients and sales personnel, reconciliation of accounts, running monthly reports, creation of user account information for client online portals and self-training on the use of same

Requirements:
College Studies Diploma in Accounting or related field
2 years + of relevant experience
Experience with multi company and intercompany
Good knowledge of MS Office Suite (Advanced Excel - vlookups, pivot tables)
Good technical knowledge of accounting
Strong communication and interpersonal skills
Strong organizational skills and problem solving
Attention to detail and accuracy
Bilingual (English & French)