Job ID: 2287
Job Category: Finance, Accounting & Purchasing
Division & Section: Economic Development & Culture, EDC Program Support
Work Location: City Hall, 100 Queen Street West
Job Type & Duration: Permanent, Full-Time
Salary: $95,604.60 - $112,312.00 / Year
Shift Information: Monday - Friday, 35 Hours per Week
Number of Positions Open: 1
Posting Period: 05-12-2019 to 19-12-2019
To coordinate, provide direction and advice on the development of annual budgets, presentation and defence in the administrative and political reviews. To oversee the implementation, analyze and monitor the budget throughout the year. To assist with performance measures development, variance reporting and special projects within Program areas.
Implements detailed plans and recommends policies/procedures regarding program specific requirements.
Monitors, controls and analyses expenditures, revenues and management of budgets throughout the year. Reports on variances and financial performances in relation to the budgets.
Assists in project planning, performance, operational and financial assignments.
Provides analytical support in budget development, expenditure and revenue monitoring and operational planning by organizing the collection and interpretation of appropriate data on costs, staffing and other resources.
Works with the Finance Supervisor and divisional management in developing operational and financial strategies, budget matters, measurement criteria and evaluation of theses measurement criteria against achievements. Provides direction for ED&C management in all accounting and financial matters.
Coordinates the annual budget process within the divisions and provides assistance to program areas. Analyses the division's budget submissions for content, accuracy, compliance to instructions and determines the adequacy of justifications.
Prepares financial reports for program areas and ensures timely, accurate financial information and analysis is provided to ED&C divisional management to assist in their operational and financial decision making.
Participates on corporate and divisional task forces and project teams as a financial resource in either a leadership or membership capacity.
Prepares operating variance reports and variance analyses, within guidelines provided by the Financial Planning Division and appropriate forecasting techniques, comments on historical trends and future expenditure patterns, determines the course(s) of major variances in consultation with senior management of the service area (Community and Social Services). Identifies significant variances and recommends key strategy initiatives and corrective actions to senior management.
Provides support and direction to divisional managers and the service area senior management team in operational planning and development of operational and financial strategies, by monitoring key performance and financial indicators.
Liaises with the Financial Planning Division during the development and approval of the operating budget on variance reporting and on financial issues in briefing notes and committee reports.
Develops effective financial control mechanisms to monitor expenditure and revenue compliance with budgeted levels, analyses and reports on key operational data that measure program effectiveness and administrative efficiencies.
Initiates the development of new or enhanced reporting systems in order to support the provision of accurate and timely information to division management, Council members, other orders of government and the media to ensure compliance with corporate requirements.
Develops financial policies and procedures, reviews and analyzes them to ensure the integrity of internal controls.
Establishes credible professional relationships with client programs and other customers which enable the provision of value added strategic and financial advice to programs in regard to their services, budgets, operations or core businesses.
Works closely with appropriate program and staff to facilitate operational efficiency, financial viable services and implementation of Council recommendations.
Functions as a liaison and provides advice in regard to the operating budget process to programs that seek approval of budgets from Council.
Monitors, evaluates and assists programs with appropriate recommendations in regard to annual expenditure and revenue performance, as compared to approved budgets.
Reviews budget transfers and supplementary adjustments to ensure conformity with City authorizations and policy.
Develops analytical and procedural techniques in order to optimize budgetary planning and control.
Reviews reports and research produced by others to determine the potential financial impact on the City and prepare appropriate responses.
Advises divisional management on a day to day basis concerning budget issues relevant to their areas of operation.
Provides professional advice and guidance to senior management and other staff as required.
Evaluates the impact of government policies and/or divisional initiatives and designs administrative procedures in response to new service area and provincial policy and legislation initiatives.
Ensures compliance with corporate policies and procedures, establishes cluster policies, procedures, guidelines and standards in the areas of budgets.
Post-secondary education in a discipline pertinent to the job function (e.g. Finance, Accounting and Economics) or an equivalent combination of education and experience in a financial planning and/or accounting environment
Considerable experience in the application of principles and practices related to budget formulation and financial planning within a large private or public sector organization.
Considerable experience in financial controls, forecasting and the preparation of financial reports, statements and analyses.
Considerable experience using enterprise wide computer based budget or accounting systems (SAP, PBF or equivalent) to administer budgets, generate ongoing reports and input financial information.
Knowledge of financial control by-laws or similar controls and guidelines within a public or private sector organization.
Superior analytical, interpersonal, solution-based problem solving and conflict resolution skills
Ability to interpret, understand and deal with complex planning and evaluation issues and problems
Ability to anticipate and identify issues, take appropriate action and break a project or process down to components to determine risks, inefficiencies, cost drivers and bottlenecks.
Ability to communicate clearly and effectively, both written and orally, with all levels of the organization and external clients
Ability to exercise discretion, judgement and work independently, with a high degree of initiative and creativity.
Ability working efficiently and effectively within an interdisciplinary team and/or with senior levels of management to meet objectives and resolve issues.
Ability to promote and foster effective teamwork and establish excellence in a customer service oriented environment.
Ability to anticipate customer requirements and identify solutions to meet their needs in a timely manner.
Advanced skills with Microsoft Word and Excel to perform data analysis and prepare reports and statements
Knowledge of the Occupational Health & Safety Act as it relates to the duties of this position
Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.
Advanced knowledge of generally accepted accounting principles (GAAP), techniques and practices, as well as public sector accounting and auditing guidelines (PSAB) would be an asset.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.