The Provincial Court has exciting opportunities for highly motivated, responsible and professional individuals to join our team as a Judicial Assistant. Reporting to the Judicial Assistant Team Lead, you will assist in the day-to-day administration of the Courts (Criminal, Civil, Family, Youth and Traffic).
This position is temporary for 18 month. The Judicial Assistant will be responsible for a variety of operational and administration services for the Provincial Court Judiciary.
Judicial Assistants are senior frontline representatives of the Court and Alberta Justice, supporting the judiciary, counsel, and litigants in the Alberta justice system. You will be responsible for managing administrative functions related to members of the judiciary, including decision preparation, formatting, and filing; scheduling; arranging travel; calendar management, committee work, and other executive assistant duties as required. You will also provide back-up to the other Judicial Assistant positions.
Your excellent knowledge of the Court system, court procedures and relevant legislation will allow you to identify and deal quickly with complex technical problems as they arise. You will ensure proper compliance with legislation, rules, practice notes and notices to the profession, while at the same time assisting in the efficient managing of matters before the Court.
You will have daily contact with the judiciary, lawyers, Court personnel, unrepresented litigants and others. Your excellent interpersonal skills will be needed to liaise with these key stakeholders before, during, and subsequent to court proceedings.
Duties include, but are not limited to:
- Preparing and formatting electronic judgments and fatality inquiry reports, including researching and verifying case and statute citations.
- Processing of highly confidential search warrants and one party wire-tap applications following very specific direction from legislation and established policies
- Coordinating requests for case management meetings and making all necessary arrangements.
- Preparing and monitoring judicial schedules on a daily, weekly and long-term basis.
- Compiling and reconciling expenses for circuit travel and professional allowances.
This position also plays a role in the general administration of the Court by purchasing office supplies and equipment, reconciling invoices, and preparing work orders for general office repairs and maintenance.
To be successful in this role, you must possess strong interpersonal skills and act in a responsible, professional manner. Your strong communication skills are essential to respond to questions and provide information to the judiciary, government officials, and members of the public. Discretion and diplomacy are required to process sensitive and confidential information. The successful candidate will work well in a team environment, shift priorities with little or no notice and be able to handle high volumes of work.