Procurement Specialist – Level I

BGIS - Ottawa, ON (17 days ago)

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Domaine d'emploi:
Approvisionnement

Type d'emploi:
Temps plein

Bureau de travail:
BGIS - Ottawa

SUMMARY

The Procurement Specialist – Level I is responsible for collaborating with Procurement Managers on a multitude of Procurement projects ranging from RFXs, contract management reviews and other supply chain management initiatives. Key activities include but are not limited to CBG client interviews, financial analysis and the modeling of proposals in the creation of Microsoft Word, Excel and PowerPoint communication summaries.

KEY DUTIES & RESPONSIBILITIES

Strategic Planning & Delivery

Engages stakeholders to understand business requirements
Develops and recommends strategic plans for Manager review
Implements strategic plans

Sourcing Strategy

Assist in the development and recommendation of sourcing strategies that maximize value and mitigate risks to the company and its clients.
Assist with the implementation of the sourcing strategy

Opportunities Assessment & Implementation

Identify cost improvement opportunities for assessment.
Achieves improvements in operational efficiencies and cost savings as a result

Competitive Bids

Support the execution of end-to-end competitive bid process for strategic plans

Supplier Relationship Management

Develops and maintains effective relationships with suppliers

Supplier Contractual Agreements

Develops, implements, amends and monitors supplier contractual agreements

Strategic Sourcing Best Practices & Industry Trends

Maintains in-depth and current category knowledge as well as knowledge of strategic sourcing best practices and industry trends
Provides category and strategic sourcing subject matter expertise

Vendor Qualification & Set-Up Process

Reviews and approves vendor set up requests and vendor information changes
Perform Anti-Bribery and Corruption due diligence

Purchase Order Administration

Reviews requests and process purchase orders
Prepare, send and file Purchase Orders on a daily basis meeting established quality standards.
Responsible for daily maintenance of existing Purchase Orders.
Utilize standard templates for all strategic sourcing activity including but not limited to RFx templates, contract agreements, scopes of work, service level agreements, and letters of agreements
Ensure adherence to Company Policies, Processes and Work Instructions
Support Procurement team members as required
Other duties and special projects as assigned

KNOWLEDGE & SKILLS

University graduation or professional certification
3-5 years of relevant work experience
Knowledge of strategic sourcing requirements and practices. Maintains current knowledge
Ability to manage multiple projects simultaneously
Ability to assist in the development and execution of supplier contract agreements
Advanced analytical and problem solving skills
Computer proficiency in MS Office applications. Ability to quickly learn proprietary databases
Ability to build and manage relationships with various stakeholders
Has working knowledge and experience in own discipline
Continues to build knowledge of the organization, processes and customers
Performs a range of mainly straightforward assignments
Uses prescribed guidelines or policies to analyze and resolve problems
Receives a moderate level of guidance and direction
Emotionally intelligent
High degree of business ethics and accountability
High degree of client service orientation
Integrity
Positive attitude
Possesses a team spirit and strong collaboration
Exceptional interpersonal skills
Tenacity to overcome challenges to deliver on commitments
Intermediate Microsoft Office skills (Word, Excel, PowerPoint)
Good English communication skills both verbal and written
Facilities Management/ Property Management experience, an asset
French language proficiency, an asset

Licenses and/or Professional Accreditation

Partial completion of Supply Chain Management Professional Designation from Purchasing Management Association of Canada, or equivalent, an asset