Administrative & Bookkeeping Coordinator

LA Group - Kemptville, ON (30+ days ago)

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Administrative & Bookkeeping Coordinator

Summary

The Administrative & Bookkeeping Coordinator will provide effective and responsive administrative services to support the company and more particularly, the CEO and Controller in day-to-day business operations and activities. Ability to be proficient and multi-task various multiple priorities will be mandatory for this position.

Responsibilities

· Oversee and process day-to-day administrative items

· Assist the accounting and construction team with filing, reporting, organizing and management

· Maintain calendar, schedule, confirm meeting dates, etc.

· Assist office staff to set up for meetings (coffee, lunch, etc)

· Take and maintain meeting minutes, update, and distribute bi-weekly

· Photocopying and maintaining an established filing system

· Maintain daily calendars by planning and scheduling meetings, conferences, and teleconferences

· Participate in a variety of meetings including drafting agendas, taking minutes/notes, distributing action memorandum, and tracking follow-up activities including determining status and following through to completion

· Arrange travel and meetings including developing itineraries and agendas, booking transportation, arranging lodging and meeting facilities

· Prepare, in final form, a wide variety of letters or memorandums

· Manage all methods of communication (i.e. phone, e-mails, correspondence, inquiries) in a professional, and extremely confidential manner, prioritizing and dealing with items where possible, including preparation of responses where appropriate

· Screen calls, follow up with prospects and report on actionable items

· Coordinate events, including arranging company dinners and other corporate functions

· Assist CEO with any personal matters that may require your assistance

Essentials

· Maintain confidentiality in all matters

· Working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint

· Have a pleasant and professional manner in all business related activity

· Team player who can get involved in everything from big projects to smaller simple tasks

· Ability to adapt in an ever-changing environment and manage multiple priorities

· Ability to be flexible with changing priorities, to be self-motivated and to take initiative

· Ability to maintain accuracy and provide special attention to detail, even as priorities change and urgence intervene

· Strong interpersonal and communication skills, including a facility to work and interact with individuals at all levels

· Ability to plan and organize work efficiently and effectively

· Ability to anticipate needs and react quickly in terms of arranging calendars, and ability to coordinate activities

· Ability to work independently and in a team environment where mutual support is essential

Experience working for a construction firm or in a construction related industry strongly preferred - Salary to be determined - Company benefits available after three months of employment

Job Types: Full-time, Permanent

Salary: $0.00 per year

Schedule:

  • Monday to Friday

Experience:

  • Administrative: 3 years (Preferred)