Vancouver - Point Grey Campus
Accounting, Level D
Faculty of Arts
Arts, Dean's Office
$75,507.00 (minimum) - $94,385.00 (midpoint) - $117,980.00 (maximum)
Desired Start Date:
Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.
The Finance Manager provides a senior level strategic financial and budgetary analysis, data management and reporting to a portfolio of units within the Faculty of Arts, in support of sound budget management. The Finance Manager is responsible for ensuring the appropriate allocation of resources across all Faculty of Arts administrative and academic units in accordance to the Faculty's proprietary economic resource model.
This position reports directly to the Assistant Dean, Finance and leads a team supporting a portfolio of Faculty of Arts units. Partners with FoA Departments, Schools, Institutes, Cultural Venues, Student and Administrative Services and programs. Works collaboratively and develops partnerships with colleagues in the Dean's Office, members of the Arts Service Centre Human Resources Team, Central Financial Operations the Comptrollers Office and other UBC departments as necessary. Liases with external stakeholders.
1. Provides strategic advice, direction and guidance concerning budget, accounting and financial matters, accounting policy interpretation and sound business practices; advising on financial implications of various planning options.
2. Proactively works to build and enhance strong, trusting relationships with unit leaders.
3. Develops and implements consistent financial and budgetary reports/systems and structures for departments and senior management that enable senior leaders to monitor the financial health of their units. Proactively engage the unit leaders with strategic planning and support decision making.
4. Provides analytical support and strategic advice to Heads, Directors, and Administrators to aid them in managing their cost center expenses effectively, and ensuring that they are able to deliver key initiatives on time and within budget.
5. Analyzes monthly financial performance to identify the key drivers, and economic and accounting implications. Advising on key business planning assumptions, trade-offs and opportunities. Draws conclusions that follow logically from supporting data/documentation. Aligns the individual priorities of the staff and the strategic priorities of the organization.
6. Manages the annual budget cycle for a portfolio of units within the Faculty including quarterly forecasting and year-end reporting; and contributes strategic advice in relation to the Faculty's 5 year plans.
7. Manages, develops and coaches a team of Financial Analysts. Responsible for hiring, training,
performance management, as well as ongoing mentoring and coaching support.
8. Manages and provides direction to distributed ASC teams.
9. Provides high-level strategic oversight for the preparation and review of regular and ad-hoc reporting (monthly, quarterly, and annual) for a portfolio of units within the Faculty.
10. Lead implementation of best financial management practices together with Finance Managers and Assistant Dean, Finance, and ensures implementation within assigned portfolio of units.
11. Reviews with individual units their funding allocation calculations from the Faculty's economic resource model to ensure allocations are accurate and appropriate.
12. Liaises with internal and external auditors providing financial information and relevant supporting information during audit requests and FOI requests.
13. Participates in business process analysis, documenting process flows and facilitating workshops to elicit improvement, and in training in new systems and structures.
14. Monitors compliance with GAAP, Faculty of Arts & UBC policies, tax regulations and other relevant requirements.
15. Monitors and evaluates internal controls for compliance and make recommendations for improvements.
16. Reviews and approves costing allocations and changes in compensation for employees through a financial lens for faculty, staff and student positions.
Position reports to Assistant Dean, Finance. The position works very independently and with wide latitude, exercising discretionary judgment and tact, under the general direction of the Assistant Dean, Finance and receives guidance only in terms of overall objectives and goals.
The Finance Manager will be responsible for management and oversight of Financial Analyst(s) within the ASC as well as Finance personnel co-located with Academic Units or Cultural Venues.
Consequence of Error/Judgement
Work is expected to be at a high level of accuracy. Must exercise judgment based upon a thorough knowledge of procedures, guidelines and regulations. Errors in the information/reports or untimely information prepared by this position could result in poor financial decisions by Senior Faculty Management and misallocation of faculty resources. If reports to funders are incorrect, this could damage the relationship with the funder, cause significant reputation losses to the Faculty. Failure to oversee budgetary procedures and financial management effectively could result in serious impact to the financial position and funding of the Faculty. Errors in judgment may jeopardize the financial health of the Faculty and the University.
Undergraduate degree in a relevant discipline and completion of the CPA Accounting program (CA, CGA or CMA). A minimum of 7 years of experience or the equivalent combination of education and experience. Experience in post-secondary education preferred. Experience in fund accounting, budgeting, financial analysis and development of financial tracking and reporting systems. Experience in management of accounting systems and teams is preferred.
Experience working collaboratively with Senior Leadership and Management and other professionals.
Experience with and ability to consolidate and interpret financial data, present findings and assist non-financial managers in understanding financial reports. Extensive experience with data analysis in large ERP systems and/or large data sets is required, including demonstrated ability to build reporting tools, performance indicators and other analytical tools. Commercial and operational acumen, through experience of finance business partnering or adjacent functions. Proficient in monitoring, tracking and refining variances against the Cost Centre budget. Ability to interact with leadership, key stakeholders, employees and clients in a professional manner.
Computer experience to advanced level with spreadsheet and database software; and to intermediate level with word processing, and e-mail, required. Knowledge of HR practices and policies (UBC experience preferred). Experience working in a unionized environment an asset. Must have excellent analytical skills and be detail-oriented. Ability to apply generally accepted accounting principles in an appropriate manner. Demonstrated ability to perform complex financial analyses and to develop appropriate and effective financial reports. Financial planning and management skills; Familiarity with University policies and procedures related to budgeting, finance, procurement, internal control and payroll matters. A high degree of professionalism, initiative, and integrity. Ability to analyze problems, identify key information and issues, and effectively resolve. Proven multi-tasking skills; ability to work calmly under pressure of critical deadlines or heavy volumes during peak periods. Demonstrated ability to think conceptually and organize new tasks. Ability to communicate effectively verbally and in writing; Ability to work effectively independently and in a team environment. Demonstrated ability to take initiative, exercise tact, discretion and judgment in complex situations.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.