Administrative Assistant

Hamilton Health Sciences Corporation - Hamilton, ON (23 days ago)

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Job Number: 80178
Job: Administrative/Service
Primary Location: Ontario-Hamilton
This position will be located at: Juravinski Cancer Centre
Status: Regular Full-time
Hours per week: 37.5
Number of Openings: 1
Union Code: Non Union Employees
Minimum Salary: 22.0100 Hourly
Maximum Salary: 28.2200
Post Date: Jan 24, 2020, 5:00:00 AM
Close Date (Period for Applying) - External: Jan 31, 2020, 4:59:00 AM

Unit Summary

The Hamilton Niagara Haldimand Brant (HNHB) Regional Cancer Program (RCP) oversees the organized delivery of high quality cancer services from prevention to palliative care for the counties of Brant, Burlington, Haldimand, Hamilton, Niagara and Norfolk. The HNHB RCP works in partnership with all hospitals, organizations, agencies and key stakeholders in the region to provide cancer services to the 1.3 million people living in the HNHB region. The unit oversees Regional Cancer Programs including Prevention; Integrated Cancer Screening; Indigenous Cancer Care; Patient Education and Person-Centred Care, as well as Breast Assessment Centre, Colposcopy, Genetics and Mobile Coach ambulatory clinics.

Position Summary

The Administrative Assistant will provide administrative and secretarial support to Managers within the Regional Cancer Program. In addition, the Assistant will support administrative duties related to the administration and completion of deliverables for Regional Cancer Programs. The Assistant will need to develop and maintain good working relationships with all internal, community and regional partners. There would the expectation that the Assistant would attend meetings for the purpose of taking and maintaining minutes. The Assistant is responsible for calendar management; coordination of meetings and multiple regional Networks, including the Patient and Family Advisory Council; assistance with budget preparation and completion of purchase orders and radiology billings; completion HR processes such as recruitment and payroll; and data entry duties as required.

Schedule Work Hours

Monday-Friday days with flexibility to occasional accommodate travel to regional meetings scheduled during off-hours


Graduate of community college business secretarial program or equivalent education and/or experience
Proficient keyboarding skills - 70 wpm (subject to testing)
Demonstrated proficient computer skills in MS Office Products, Meditech, Management Information Systems, Kronos, Taleo, myHR
Experience in MOSAIQ would be considered an asset
Demonstrated ability to create and maintain and generate reports from various databases
Excellent meeting coordination and minute-taking skills
Demonstrated excellence in effective communication and interpersonal skills within a professional environment
Demonstrated ability to work independently and establish priorities
Demonstrated ability to meet project and task deadlines
Excellent organizational and problem-solving skills
Demonstrated nature to appreciate the confidential nature of the position
Demonstrated ability to work effectively in a team environment
Commitment to Hamilton Health Sciences vision and continuous quality improvement; person-centred care; strong customer service focus
Knowledge of medical terminology an asset.


Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Services at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement
Article 10.7 (d), ONA Collective Agreement
Article 13.01 (b) (ii), OPSEU 273 Collective Agreement
Article 14.04, OPSEU 209 Collective Agreement
Article 2.07 and Article 13, PIPSC RT Collective Agreement