Human Resources Coordinator

Sea to Sky Gondola Limited Partnership - Squamish, BC (30+ days ago)

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Human Resources and Payroll Coordinator
Full Time, Year Round

Hours: 25 – 40 hours per week
Wage: $20.00 - 23.00/hour based on experience

At the Sea to Sky Gondola, we make it easy for people to connect with the great outdoors. We work hard to make sure both our team members, and our guests, have a great experience. Join our team and work in a spectacular outdoor recreation environment with a progressive and fun organization.

Reporting to the Director of Human Resources, the Human Resources and Payroll Coordinator is part of the Finance and Admin team. Your daily tasks will include recruiting, coordinating staff housing, assisting with general human resources administrative tasks, and processing bi weekly payroll and benefits management. From interviewing candidates on Skype, to coordinating staff social events, to managing the daily needs of a busy office, this is a dynamic role that is perfect for an enthusiastic individual that loves working with people.

· Do you have a passion for meeting new people and helping them feel welcome?

· Are you organized and detail oriented?

· Do you possess strong problem-solving skills and work well in a busy, fast paced environment?

If so, keep reading to find out more about the role…

Main Duties & Responsibilities:

Human Resources Administration:

· Post and manage internal and external job postings and renew positions to ensure maximum reach

· Create, review and update job descriptions as needed. Update changes to position requirements and pay rates in accordance with the annual compensation structure

· Perform general administrative duties such as data entry, keeping personnel records and employee files up to date assist with other HR projects as they arise

· Provide support to the team of Hiring Managers, ensuring process and policy is clearly defined in the recruiting process (interview do’s and don’ts, Human Rights and Discrimination, Employment Standards basics etc.)

· Keep and update data and statistics on job postings and candidates

· Provide support to improve internal processes and documentation

· Create new and update current job descriptions as needed

· Communicate via email, phone, and social-media with candidates

· Conduct telephone screening conversations with prospective employees

· Conduct interviews both in person and via Skype and/or Teams

· Conduct reference checks and exit interviews

· Following the onboarding workflow, welcome new team members during the onboarding process, and providing them with onboarding package in a timely manner (employee record, tax forms etc.) ensuring offer of employment is signed

· Complete onboarding process including scheduling new team members’ attendance at Orientation, and report team members attendance to department Managers

· Scan and upload employee records into ADP in a timely manner

· Communicate and provide information regarding the basics of communication, payroll and timeclock with new team members in a timely manner (how to log into ADP, how to use Teams etc.)

· Distribute uniforms and maintain uniform inventory and create bi-annual orders. Maintain records to ensure uniforms are distributed and returned

· Create new team member and replacement name tags in a timely manner

· Maintain personnel records for all team members

· Maintain and update team member handbook yearly

· Upload Human Resources documents and resources into Teams/Sharepoint page

· Manage the Admin, Intranet and Human Resources pages in Sharepoint

Staff Accommodation:

· Manage all properties and beds in our staff accommodation (74 beds total) to ensure rooms are filled and team members get access to their accommodation when needed, including managing the waitlist

· Schedule and complete onboarding into housing, including: reviewing rental contracts, administering keys, taking damage deposits and providing transport in company vehicle if necessary

· Provide payment details to the Assistant Finance Manager to process and input in a timely manner

· Manage any minor issues that come up, and liaise with Human Resources Director

· Update cost grid for payroll deductions on a bi weekly basis

· Coordinate repairs/maintenance with qualified repair technicians and schedule contractors to have access to property

· Ensure house rules and housing agreement requirements being met

· Complete move out inspections, and provide details to finance regarding damage deposit refunds

Culture Building:

· Help plan and facilitate monthly team member events and initiatives including the summer Gonditeam calendar

· Gather input from all departments for our weekly internal communication - Summit Secrets.

· Publish the newsletter weekly

· Facilitate birthday and milestone recognition, including distributing cards and gifts

· Encourage participation in team member events

Benefits and Office Administration:

· Maintain Chambers benefit plan and educate team members on their plan benefits and available resources, including EFAP through HumanaCare

· Manage new team member enrollment, and removal of departing team members

· Order and maintain stock of basic office supplies

· Maintain postage supplies, pick up mail at post office

Payroll Administration:

· Verify hours worked and follow up on missing punches for daily labour reports

· Submit bi-weekly payroll to ADP for processing

· Educate Team Members on the use of ADP, time clocks and reports available

· Allocate Operations hours to correct Business Unit / payroll cost code

· Process group gratuity distribution, as provided by Food and Beverage Manager in ADP

· Report out on payroll costs and FTE count

· Record terminations and issue ROE’s, T4’s etc.

· Enter wage changes, status changes, vacation and sick day accrual and use, and hire and terminate employees in ADP

· Maintain tracking of stat days owed and taken

· Balance benefits from Chamber and MSP to ADP

Required Skills and Experience:

· 2 to 4 years’ post-secondary education in Human Resources or equivalent an asset

· 2 years of general HR and payroll processing experience preferred

· Solid knowledge of Human Resources theories, practices, and legislation

· Strong proficiency in use of Microsoft Office suite, email, and web browsers

· Previous experience in handling sensitive personnel information, confidentially and professionally

· Excellent verbal and written communication skills, complimented with strong customer service skills

· Ability to work well in a collaborative team environment, as well as with cross-functional teams

· Attention to detail and the ability to effectively manage and prioritize a varied workload, ensuring that all deadlines are met

· Ability to exercise sound judgment in evaluating situations and making decisions

· A team player who has a flexible attitude, the ability to establish priorities, and who can work well under pressure

· Willingness to work weekends (with limited holiday opportunities during high season)

· Hold a valid Class 5 B.C. driver's license (class 4 an asset)

Expected start date: 2021-05-24

Job Type: Full-time

Salary: $23.00-$25.00 per hour

Benefits:

  • Company events
  • Dental care
  • Discounted or free food
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Store discount
  • Tuition reimbursement
  • Vision care
  • Wellness program

Schedule:

  • 8 hour shift
  • Day shift
  • Holidays
  • Monday to Friday
  • Weekends

COVID-19 considerations:
All team members are required to follow and abide by company policies and Provincial Health Orders regarding Covid-19.

Ability to commute/relocate:

  • Squamish, BC (required)

Application question(s):

  • Are you legally eligible to work in Canada and possess the necessary requirements to do so? (valid work permit, PR...)

Experience:

  • Human Resources: 1 year (required)
  • Payroll: 1 year (required)

Work remotely:

  • No