Senior Procurement Specialist, Procurement Services, Supply Chain Management

The University of Calgary - Calgary, AB (30+ days ago)

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Position Overview

The Department of Procurement Services within Supply Chain Management is currently seeking a Full-time Regular Senior Procurement Specialist.

Reporting to the Supply Chain Manager, Procurement Services, the Senior Procurement Specialist procures materials, supplies, equipment and services in the most cost-effective manner for the University. The successful candidate must be a team player and strive to provide excellence in customer service to their University clients. This position will interact and work cooperatively with other members of the Supply Chain Management (SCM) team including Procurement and Distribution Services. This position requires dealing with a high volume workload and complexity in order to meet University clients.

Responsibilities include leading and facilitating cross-functional teams executing strategic sourcing projects across the various business units of the University. The Senior Procurement Specialist will identify and implement cost-saving opportunities through application of total cost management and identify/implement business process improvements with external supplier. This role also performs supplier selection process, negotiate contracts and provide on-going contract administration. The Senior Procurement Specialist serves on committees and performs related duties as required.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Develop, implement and evaluate the University's contractual requirements
Prepare and develop bid documents as per University guidelines and obtains competitive proposals on commodities in compliance with department policy and guidelines, government regulations and laws that relate to purchasing practices
In conjunction with University clients, review and analyze competitive bid documentation, quotations, tenders and purchase awards. The Senior Procurement Specialist will also be responsible for establishing consensus among evaluators relating to award recommendations
Ensure supporting purchase documentation is in place to address accountability and audit inquiries
Conduct suppliers interviews to improve levels of service and/or to develop and establish new sources of supply
Continually promote the services of SCM and act as an effective resource for addressing supply management issues. Promote liaison between Supply Chain Management, suppliers and client departments
Identify procedures and system improvements encountered through the daily work process and recommend how the University can incorporate these improvements
Maintain a current knowledge of Case Law and changes in the contractual environment, which may have an impact on the University business arrangements
Support and promote core values and business practices of the SCM department

Qualifications / Requirements:
A University Degree in Management or Business, and/or completion of the SCMP. An equivalent combination of work experience and education may be considered
In depth knowledge of supply chain management and purchasing processes
Strong strategic planning/thinking and analytical skills
Strong negotiation skills and a thorough knowledge of contractual terms and conditions supplemented with a working knowledge of Contract Law and the Law of Competitive Bidding
A team leader/developer and have the ability to develop teamwork at all levels of the organization
Excellent organizational, interpersonal and communication skills
Ability to drive and facilitate change
Capability to deal with shifting priorities and remain professional in stressful situations
Multi-task and work in an environment with multiple interruptions
In depth knowledge of PeopleSoft Procure-to-Pay and Financials (Accounts Payable, Purchasing and Expenses) would be an asset

Application Deadline: July 16, 2020

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase III.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website .

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca .

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.