Event Management Assistant

Drews Catering & Events - Vancouver, BC (30 days ago)

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Company Introduction:
Creating memorable meals for anyone, in any place takes a lot of collaboration. Many moving parts combine to make big things happen, and we wouldn’t have it any other way. Together, we work hard to over-deliver and exceed our clients’ expectations every day. Eating team meals prepared by our award-winning kitchen team doesn’t hurt either.

We are always seeking creative, resourceful, passionate individuals who want to make a difference through memorable food and service.

Drew’s Catering & Events has earned a reputation for service excellence, and we welcome individuals who are customer-orientated, display initiative, possess strong organizational skills and a knack for finding creative solutions to join our team. We are currently seeking an Event Management Assistant to join our growing team.

The Event Management Assistant plays a critical role in Drew’s Catering & Events success by working directly with the Event Sales Manager and Logistics Manager to ensure event details such as timeline, set-up details, and supplies are all communicated to our Events Team effectively to provide top-level service for weddings and staffed events.

This is a part-time, entry level role which would provide immediate experience in the events industry. You would be working directly with our Events Team in a support role to plan execute memorable events for world-class brands and organizations.

As the initial introduction to Drew’s Catering & Events, this role requires the right person to be organized, detail-oriented, solutions-focused and hold themselves to a high professional standard – all with the goal of working with top brands and clients to make their vision a reality.

Rate: $15-$17/hour

About YOU::
Our team works closely with our clients to guide them from initial idea to execution, with a mission to over-deliver and exceed expectations.

Here are a few qualities which will make you stand out:
  • Positive, confident, flexible, friendly and very keen to help others.
  • You should be determined to always perform well and do your best. Also, you’ll be culturally aware and reflect who we are – professional, empathetic, progressive, and innovative.
These are the characteristics we look for when you meet us at an interview, so come prepared to demonstrate these qualities individually.

This is a part-time position suitable for someone looking for an entry to an event management career. This role has the potential to develop into a full-time role for the right candidate.

Ability to work evenings and weekends is a must. A valid drivers license and/or vehicle is an asset, but not mandatory,

Successful Candidates will possess the following skill set:
  • Customer-Focused
  • Detail-Oriented
  • Have a positive ‘get-it-done’ attitude
  • Organized
  • Exceptional problem-solving skills
  • Work well independently and in a team environment
  • Proficient in verbal and written English
  • Solid communication and interpersonal skills
Key Responsibilities::
  • Organize event timelines, packups, and equipment for staffed events
  • Attend site visits and venue inspections
  • Coordinate event details with our Service Team and scheduling staffing
  • Have ‘can do’ attitude with a focus on finding solutions
  • Attend on-site events to assist with set up, service and takedown
  • Organize booking and event details such as delivery times, timelines, and set-up plans
  • Weekly meetings with Operation and Kitchen Teams
  • Printing and organizing event BEOs Kitchen and Operations Teams
  • Interacting with various vendors for event equipment and supplies
  • Effectively communicate with Event Booking Manager and with members of other departments
  • Site Visits, Tastings, and Client Meets including securing new accounts
  • Printing orders for the Kitchen and Operations Teams
  • Interacting with various vendors for event equipment and supplies
  • Go the extra ‘mile’ to drive sales
  • Build productive trust relationships with customers
  • Have excellent working knowledge of products and services
  • Ability to suggest options based on event type and to upsell menu selections
  • Effectively communicate with Event Booking Manager and with members of other departments
  • Observe and work towards forecasted goals
  • Work with Event Booking Manager to create personal sales goals, discuss ideas and ways to improve efficiency and share experiences
We have been the recipients of the Top Choice Award for Vancouver’s best catering company for 4 consecutive years, and we specialize in high-end Pacific Northwest focused food and memorable service for events.

In order for our best-in-class catering company to achieve our vision of memorable service for every event, we require the skills and talents of professionals like you.

At Drew’s Catering & Events, we put our customers first. From corporate events, weddings to family-style dinner events, we provide top-notch service that is memorable and accessible for anyone, anywhere.