Office Manager / Bookkeeper

Manitoba Motor Dealers Association - Winnipeg, MB (30+ days ago)

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MMDA is seeking an experienced administrative professional to perform administrative, clerical and accounting duties. MMDA is a member association that represents the franchised new car and truck dealers in Manitoba and in 2015 MMDA spearheaded the creation of an industry based safety association for the related sales and service industries in Manitoba called the Sales and Service Safety Association of Manitoba (S2SA). S2SA is an internal department of the MMDA and operates out of the same office. The Office Manager / Bookkeeper serves the organization as a whole.



  • Day-to-day bookkeeping, invoicing, accounts payable and accounts receivable
  • Bank Deposits, credit card payments
  • Preparing monthly, quarterly and annual financial statements
  • Entering monthly staff expenses and credit card transactions
  • Ensure timely collection of any outstanding invoices
  • Prepare monthly account reconciliations
  • Remit and file monthly and quarterly taxes
  • Review and prepare year end files for final delivery to accountants
  • Process payroll
  • Remit RRSP deductions
  • Maintain accurate records, diligent filing and paper management
  • General journal entries

Office Administration:

  • Manage the internal phone system (voicemail, greetings), alarm system and programming, key inventory and assignment and parking passes
  • Monitor T-Sheets time tracking app
  • Manage the room bookings calendars and make prepare for room set up, AV equipment, supplies & refreshments and clean up
  • Order office supplies as required and maintain sufficient inventory levels
  • Open, date stamp, sort and deliver mail to respective parties
  • Maintain organized and tidy physical office space; includes front desk area, meeting rooms, kitchen and storage room
  • Purchase and stock the kitchen and boardrooms with supplies and refreshments as needed
  • Liaison to IT support – computer, phone system, printers
  • Electronic device inventory management


  • Minimum 2-3 years of relevant experience in bookkeeping or full-cycle accounting and administrative duties
  • A degree or diploma in accounting or business administration
  • Experience in using accounting software like QuickBooks, or Sage (required)
  • Experience with creating financial statements; general ledger functions and the month-end/year end close process
  • Moderate to advanced working knowledge of Excel
  • Must utilize effective time management skills and can work effectively and productively in a rapidly changing environment
  • Ability to listen and think creatively, ability to identify problems and bring issues to resolution proactively
  • Strong interpersonal and communication skills, both written and oral
  • Accuracy, confidence and professionalism are required
  • A ‘no job is too small’ attitude and outlook
  • Valid Class 5 vehicle driver’s license, a reliable vehicle and be available to travel if needed


  • Extended health care
  • Vision care
  • Dental care
  • Life insurance
  • Vacation & paid time off
  • Employee assistance programs
  • Wellness programs
  • On-site parking
  • Flexible working hours
  • Disability insurance

Job Types: Full-time, Permanent

Salary: $45,000.00 to $55,000.00 /year


  • Bookkeeping / Accounting: 2 years (Required)


  • Winnipeg, MB (Required)