Office Administrator/Bookkeeper

Trade Service Group Inc. - Waterloo, ON (30+ days ago)

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Company description

Trade Service Group is a growing Electrical contractor working all sectors. We were established in 2015 and continue to grow, We are a family oriented business that cares about all employees and their families.

Job description

Office Administrator

We are looking for an experienced Office Manager who will be responsible for the accurate and timely financial management of the organization. The successful applicant will be responsible for Accounts Payable, Accounts Billable and managing the office.

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Responsibilities

  • Welcoming visitors and directing them to the relevant office/personnel.
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and
  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
  • Maintaining general office files, including job files, vendor files, and other files related to the company‚Äôs operations.
  • Purchasing office supplies, equipment, and furniture.
  • Maintaining Registration and Maintenance of vehicles
  • Overseeing the maintenance of office facilities, and equipment.
  • Organizing and managing payroll
  • Creating invoices
  • Sending out invoices
  • Paying invoices
  • Print AP and AR Report and check for overdue bills
  • Compare credit card transactions to receipts
  • Organize Builder Bond and Insurance
  • Prepare Subcontractor Agreements
  • Insurance on Subcontractors, General Liability print report and send to CEO
  • Remind subcontractors about Insurance
  • Organize Builder Bond and Insurance
  • Prepare Subcontractor Agreements
  • Insurance on Subcontractors, General Liability print report and send to CEO
  • Remind subcontractors about Insurance

Requirements

  • Knowledge of payroll, accounts payable, and accounts receivable functions.
  • Ability to deliver quality work on tight deadlines, with strong organization and priority setting skills.
  • Extremely capable with Quickbooks..
  • Advanced computer skills, specifically in Excel.
  • Must be able to communicate financial information into sound business language so people of all levels can understand.
  • Knowledge of federal regulation on taxes and reporting.

Bookkeeper

  • Creating periodic reports, such as balance sheets, profit & loss statements
  • Maintaining accurate financial records
  • Performing audits and resolving discrepancies.
  • Computing taxes
  • Keeping informed about current legislation relating to finance and accounting
  • Assisting management in the decision-making process by preparing budgets and financial forecasts.
  • Ensuring compliance with state and federal regulatory requirements and professional standards.
  • Being responsible for the company general ledger.

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Industry: Construction

Job Types: Full-time, Permanent

Salary: $20.00 - $25.00 per hour

Experience:

  • office administration: 2 years (Preferred)

Location:

  • Waterloo, ON (Preferred)