1920-88_1.0_FTE_Head_Caretaker_FHS_CUPE

Rainy River District School Board - Fort Frances, ON (30+ days ago)

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Posting Number: 1920-88 Date: June 1, 2020

To: Members of CUPE

Anticipated Start Date: June 22, 2020

Position: 1.0 FTE Head Caretaker

Job Description: Attached

Location: Fort Frances High School

Hours of work: 40hrs per week

Rate of pay: $24.96 per hour as per the collective agreement

Applications from CUPE members will be considered in the following order:
Permanent full-time and part-time members

Casual custodial staff who have attained 2080 hours
Other casual custodians and external applicants

Apply in writing referencing the posting number. Include your cover letter, resume, documentation of credentials and
Reference Authorization Form including two references (one of which must be from a current or recent supervisor) to:
Human Resources Department

Rainy River District School Board
522 Second Street East
Fort Frances, ON P9A 1N4
Fax: (807) 274-1950
Email: humanresources@rrdsb.com

Accommodation in the recruitment process is available upon request for applicants with disabilities.

This publication is available in accessible formats upon request.

For further clarification or questions please contact
Travis Enge, Manager, Plant Operations & Maintenance, (807) 274-9855 X4983 or

Jennifer Leishman, Principal, Fort Frances High School (807) 274-7747

Recognizing the significant impact that COVID-19 is having on our world and our ways of doing business, the Board
recognizes that the recruitment/selection process may need to be modified to ensure individual and community safety.

Closing Date: Monday, June 8, 2020 at 4:00 PM

JOB DESCRIPTION

DEPARTMENT: Maintenance

POSITION: Secondary - Head Caretaker/Lead Custodian

EMPLOYEE GROUP: CUPE Local 65

JOB FUNCTION:
1. Under the direct supervision of the Principal/Vice-Principal or designate and the

indirect supervision of the Superintendent of Operations, the Lead Custodian is

responsible for cleaning and sanitizing school facilities, monitoring and

reporting building deficiencies and hazards, and supervising and coordinating the

tasks of the Janitress II.

RESPONSIBLE TO:
2. The Lead Custodian is responsible to the Superintendent of Operations through

the Principal/Vice-Principal or designate.

JOB SPECIFICATIONS:
3. Minimum of two (2) years experience in a caretaking capacity;

4. Minimum Grade 12 Education, or equivalent experience;

5. Ability to supervise a team of workers in the cleaning and caretaking functions

of the high school;

6. Valid Ontario driver’s licence;

7. Ability to determine relationships in drawings and to relate this information to

operational equipment;

8. Ability to visually compare parts for wear, to repair or replace such things as air

filters;

9. Eye-hand coordination and manual dexterity to make rapid and accurate

adjustments or minor repairs to equipment;

10. Physical strength for light to medium work to carry tools and parts, and agility

to climb stairs and ladders, and crouch, crawl, kneel, or balance on scaffolds to

make adjustments or minor repairs to equipment;

11. Good hearing to detect malfunctions in equipment;

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Head Caretaker/Lead Custodian - Secondary
Page 2

12. Good vision to read gauges and charts and judge distances;

13. Adaptability to exposure to extremes of heat or cold and noise and vibration

from fans, turbines, and compressors;

14. Dependable, competent and continued ability to carry out responsibilities;

15. Physically capable of performing the essential duties of the job.

DIRECTION RECEIVED/INDEPENDENT ACTION :
16. Follows procedures established by ABE reporting with regard to breakdowns,

repairs and supply needs. Follows established practices with regard to cleaning

duties and regulations and procedures with regard to sanitary practices and

handling of chemicals as well as the WHIMIS regulations and the Fire

Marshall’s Act.

17. Receives individual tasks and priority assignments from Supervisor.

18. Superintendent is rarely at workplace, work is monitored and all problems are

directed to the superintendent through verbal telephone communications and

written communications through mail boxes in school office.

19. Works independently to carry out cleaning tasks. Plans daily schedule and

determines priority tasks. Re-schedules tasks as unanticipated cleaning

requirements are discovered (e.g. classroom floor must be mopped as children

spilled paint). Selects appropriate cleaning agents and tools to remove stains,

graffiti, gum, etc. without damaging surfaces.

20. Direction with regard to new or revised regulations and policies is provided by

supervisor. On-the-job training and orientation for newly hired employees as

arranged by Lead Hand.

21. Advice and direction on problems relating to security and vandalism are

available from Superintendent. Advice and direction on problems with facility

such as heating, water breaks and roof leaks are available from Superintendent

of Plant.

22. Establish and implement work schedules, ensuring allocation of overtime and

checking time in accordance with the collective agreement. Authorizes

attendance and hours worked.

23. Arrange replacement caretakers for regular caretaking staff on leave or sick

throughout all schools excluding schools with contract caretakers.

24. Oversee public use of buildings by ensuring adherence to regulations related to

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Head Caretaker/Lead Custodian - Secondary
Page 3

use of facilities (permit holders). Supervise and assist with any required set up of

equipment and provide instructions on its proper use (i.e. folding walls).

25. Maintain inventory of cleaning/caretaking supplies.

26. Responsible to ensure grounds maintenance, including lawn care, snow removal

from entrances, walkways, roof, etc., and removal of garbage from grounds.

Minor repairs related to grounds equipment.

SUPERINTENDENT/DIRECTION OF OTHER EMPLOYEES:
27. Reporting directly to the Lead Custodian are:
  • Custodian I employees
28. Supervisory authority extends to:
  • orientation
  • assigns tasks, coordinates work, reviews work, points out errors and ensures
work is corrected

  • supervision and security of some school activities during evening usage
29. Required to ensure subordinates follow safe work practices to avoid injury to

students, co-workers and other facility users.

WORKING RELATIONSHIPS:
Inside Contacts:
30. Teachers/Principal/Vice-Principal or designates -

To discuss problems and everyday duties and to respond to requests for special

or priority cleaning for self or other subordinates.

31. Heads of Other Depts. or Services -

To report/discuss problems with school equipment (i.e. report repair

problems to Superintendent).

Outside Contacts:
32. General Public/Users -
To respond to requests for use of school property without proper

authorization to obtain necessary equipment (i.e. audio-visual equipment,

extension cord); to allow regular users a room or phone Principal/Vice-Principal

or designate if uncertain.

33. Students -

To assist in finding lost items and to encourage them to follow school rules; to

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Head Caretaker/Lead Custodian - Secondary
Page 4

ask students to leave if necessary.

34. Police -

To report unruly students who won’t leave school or to report vandalism,

theft.

DUTIES AND RESPONSIBILITIES RELATED TO MAJOR ACTIVITIES:
Major Activity A: Activities related to cleaning duties while school is in session

35. Sweeps floors; tidies and repositions furnishings; picks up litter and refuse,

empties waste baskets, and stacks bagged garbage for removal.

36. Unlocks rooms and areas to perform cleaning tasks. Ensures windows are closed

and doors locked when cleaning of area is complete. Unlocks doors to

rooms/areas to admit authorized personnel (e.g. Board members, teachers).

37. Daily cleans finger prints and marks from doors, windows as needed. Sweeps

outside entrances, cleans toilet seats, bathroom sinks and drinking fountains.

38. Daily washes table tops and desks, scraping glue and ink off table top when

necessary.

39. Daily dusts filing cabinets, ledges, etc. Dust mops all tile and cement floor areas.

40. Picks up papers and litter off carpets and vacuums.

41. Daily wet- mops hallways, change rooms and bathrooms.

42. Daily or as needed, replenishes toilet tissue, paper towels and soap in dispensers.

43. When necessary cleans mirrors and wipes walls to remove graffiti.

44. Daily sweeps classrooms, cleans sink, blackboards and chalk ledges. Dusts

computers, tables and shelves in computer room and library as needed.

45. Weekly disinfects toilets and urinals with chemical disinfectant.

46. Checks all doors to ensure door is locked so that alarm may be activated at end

of evening.

47. Picks up letter and wet-mops gym as needed after special functions.

48. Protects confidential material learned through the performance of duties (i.e.

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Head Caretaker/Lead Custodian - Secondary
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material left lying on desks).

49. Removes garbage from classrooms and offices.

50. Sweeps auto shop.

51. Activates all security alarms at end of shift.

52. Maintains cleaning equipment and washes and stores mops.

53. Checks batteries on larger scrubber, fills water cells and recharges if necessary.

Major Activity B: Keeps track of cleaning supplies and reports what is needed to

superintendent

54. Notes and reports deficiencies, damage and repair needs (e.g. burned out lights,

lock broken, broken desks, window leaks) observed while performing cleaning

tasks.

55. Performs minor plumbing repairs (e.g. unplugs drains and toilets).

56. Cleans up after water leaks or broken glass.

57. Provides minor repairs such as tightening loose screws and hammering in

protruding nails.

Major Activity C: Activities related to cleaning duties while school is out of session (i.e.

March Break, summer season)

58. Washes down walls and ceilings, cleans light fixtures, washes window interiors

and exteriors. Scrubs or scrapes walls, desks, windows and floors to remove

graffiti and adhered material (e.g. gum, glue, tape, stickers, labels).

59. Washes and cleans furnishings. Clears each classroom of furnishings in

preparation for stripping ans waxing; and, replaces furnishings and sets up

classrooms after floors are prepared.

60. Uses long-handled tools (e.g. mops, brooms), operates vacuum cleaner and

scrubbing machines. Performs minor maintenance service (e.g. empties and

cleans dust bags); inspects for wear/damage; and ensures all custodial equipment

is properly stored.

61. Dusts all window blinds.

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Head Caretaker/Lead Custodian - Secondary
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62. Thoroughly vacuums and shampoos carpets on all floors and stairways and

upholstered furniture.

63. Takes all dust mops to laundromat.

64. Defrosts and cleans refrigerators.

65. Vacuums out registers.

Major Activity D: Activities relating to Lead Custodian

66. Monitors inventory of supplies and equipment for the school and orders from the

Superintendent as required.

67. Schedules, organizes and coordinates cleaning on a daily basis and schedules

annual activities when facility is closed.

68. Reports breakdown of cleaning equipment to Superintendent.

69. Recommends replacement of work-out equipment.

70. When facility alarms are activated determines if the emergency is genuine and if

not turns off the alarm.

71. Deals with personnel problems such as disputes between employees, scheduling

replacements for time off and authorizing short leaves of absence.

72. Ensures allocation of overtime and checks time in accordance with the collective

agreement. Authorizes attendance and hours worked.

73. Oversee public use of buildings by ensuring adherence to regulations related to

use of facilities (permit holders). Supervise and assist with any required set up of

equipment and provide instructions on its proper use (i.e. folding walls).

74. Responsible to ensure grounds maintenance, including lawn care, snow removal

from entrances, walkways, roof, etc., and removal of garbage from grounds.

Minor repairs related to grounds equipment.

EFFORT:
Physical Demands:
75. Physical Strength: Periodically required to carry cleaning equipment such as

scrubber (100 lbs) and pails of water up and down stairs. Daily routine involves

push/pull of desks to sweep and realign rows; and, lift/carry bagged garbage

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Head Caretaker/Lead Custodian - Secondary
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weighing up to 50 lbs. Repeated lift/carry operations are irregularly required

when clearing classrooms of desks, filing cabinets and furnishings weighing up

to 100 lbs (two people). The continuous swinging motion of mops (hallways).

76. Physical Agility: Daily routine involves reaching, stooping, kneeling, twisting to

perform cleaning tasks. Irregularly required to maintain physical balance while

working from stepladder to perform dusting - and maintenance (e.g. light

fixtures, bookcases). Hauling awkward, off balance equipment upstairs.

77. Muscular Strain: Daily work routine involves continuous standing and walking.

78. Manual Dexterity: Operates equipment and tools requiring whole body control

and course movements (e.g. vacuum cleaner, scrubbing machines).

Mental and Visual Demands:
79. Concentration and visual Attention: Operation of vacuum cleaner and scrubber

irregularly requires concentration and visual attention for short to moderate

periods.

80. Interruptions/Disruptions: Emergency clean-ups such as floods or clogged toilets

occasionally interrupt scheduled tasks.

81. Time Factors: Maintenance of designated areas of the school facility must be in

clean and tidy condition and accomplished within regular work schedule.

Unanticipated cleaning requirements create conflicting priorities.

WORKING CONDITIONS:
Hours of Work:
82. Required to work an 8 hour shift - steady evenings from 5 p.m. to 1 a.m.

83. There is no regular requirement for overnight travel.

84. All additional hours are compensated.

Work Environment:
85. Spends 98% of the average work year indoors in a shared work space with

attendant exposure to chemicals when cleaning and disinfecting; dust/dirt when

sweeping floors; bodily wastes when cleaning and unplugging toilets; and to

swollen and aching hands from wearing rubber gloves. The remaining 2% is

spent outdoors while cleaning entrances with attendant exposure to extremes

of cold/heat and abrupt temperature changes when cleaning windows.

Hazards:
86. Exposed to risk of falling on slippery floors and from ladders; to chemical

substances and toxic fumes from cleaning fluids; to germs and infectious

disease from constant exposure to students bodily wastes; to physical violence

when dealing with irate students and securing the building.

87. Often must work alone in isolated areas of school with doors left unlocked

for night classes.

CONDITIONS OF EMPLOYMENT:
1. Board of Education Policies & Procedures

2. Collective Agreement

3. Caretaking Handbook

4. Membership in CUPE