Assistant Property Manager

First Capital Realty Inc. - Toronto, ON (30+ days ago)

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SUMMARY:
The Assistant Property Manager provides assistance to the Sr. Property Manager in the management of assigned properties and acts as a representative for day-to-day contact with the Tenants, Condominium Management as well as the coordination of events.

PRIMARY RESPONSIBILITIES:
  • Assists the Senior Property Manager with the day-to-day operations by organizing information, resources and ensuring accuracy inclusive but not limited to work order preparation, Tenant activity reports & Tenant sales reports;
  • Provides assistance in the performance of financial control activities, including the development of annual operating budgets, performing monthly budget analyses and re-forecasting allocations as necessary, 100% rent collection and meeting annual targets;
  • Prepare monthly/quarterly reports for presentation to Owners and Partners;
  • Coordination of any marketing and site activities;
  • Liaises with Tenants and Condominium Management on day-to-day property management issues;
  • Assists in the development and maintenance of preventative and corrective maintenance schedules and oversees maintenance activities;
  • Assists with the management of sub-contractor activities for goods and services, including preparation of tender documents, tender and bid analyses; negotiates best possible terms; prepares contract documents and monitors sub-contractor performance in accordance with corporate processes and procedures;
  • Resolves emergency situations which may require attending the site, contacting Tenant / contractors by phone and updating the Senior Property Manager;
  • Monitors service level requests from Tenants and ensures that the requests are within the scope of the management contract;
  • Evaluates Tenant requests and demonstrates expertise by recommending value-added solutions;
  • Assists in the annual building inspection activities;
  • Manage all aspects of shared facility components retail/residential;
  • Performs other duties, as assigned.
KNOWLEDGE, EXPERIENCE AND SKILLS:Required level of education and job-related experience:
  • Completion of Community College or equivalent training with three (3) to five (5) years of commercial / retail / shared facilities property management experience.
Specific Skills:
  • Proficiency in accounting and financial management (A/P and A/R).
  • Strong customer service orientation;
  • Exceptional facilitation skills to act as liaison between multiple parties and ownerships;
  • Ability to understand complex facilities services and shared agreements.
  • Excellent planning and organizational skills;
  • Strong software application skills (MS Office, JD Edwards);
  • Effective interpersonal and conflict resolution skills;
  • Strong written and verbal communication skills;
  • Must be willing and able to travel as needed;
  • Ability to work well under pressure, multitask and meet deadlines;
  • Ability to work independently, as well as within a team.
Excellent compensation commensurate with experience and full benefit package. Successful applicants will be subject to a background check.

Accessibility support and accommodations for disabilities, wherever appropriate, will be provided in the recruitment process on request.