Trades and Technical Program Assistant (On Call)

North Island College - Port Alberni, BC (8 months ago)

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Reporting to the dean or designate of the Faculty of Trades and Technical Programs, the Trades and Technical Program Assistant supports all aspects of the tool crib including access to tools and training aids, coordinates inventory control of the stores supplies while ensuring all equipment is in good repair and ready for use at all times. The position provides supports to instructor/s and students and is responsible for the safe use, maintenance and storage of all equipment while ensuring adherence to all regulatory safety procedures and practice in the shop. The position provides guidance with technical procedures and may assist in the supervision of lab/shop classes as required.

The Trades and Technical Program Assistant is aware of the Mission and Values of North Island College, implements and practices the values in everything they do.

The hours will be defined for each campus location based on program needs.
Position Competencies
  • Job Knowledge
  • Judgment
  • Teamwork
  • Planning & Organization
  • Customer Service Excellence
  • Communication & Interpersonal Skills
Duties and Responsibilities
1. Monitors and maintains the inventory of tools and supplies, informs instructors in a timely manner when inventory needs replenishing, orders as directed and in time for new classes. As requested, maintains and repairs program machinery to ensure it is in safe working order and tested as required, to ensure it is ready for program instruction.
2. Ensures the tool room, shop floor and storage areas are maintained and are in good order.
3. When requested, supports the instructor in the shop to ensure that students are in compliance with safety procedures and shop practices while working on machinery and equipment.
4. Provides guidance to students as required on the safe use of tools from the point of issuance from the tool room, in the shop environment and upon return to the tool room.
5. Ensures a safe working and learning environment by adhering to WHMIS, WCB regulations and compliance with College Health and Safety policies and procedures, in both tool room and shop areas to ensure a safe, clean, and free from hazards environment.
6. Advises the appropriate instructors concerning any actions or practices that may result in unnecessary damage to equipment or unsafe working practices.
7. Responds positively to student requests for guidance in the use of equipment and provide examples of potential hazards in the shop environment to raise student awareness of their responsibility to use equipment safely.
8. Liaises with the dean or designate and instructors regarding the status of or need for supplies and tools, and informs instructors immediately when tools are misused, damaged, or are missing.
9. Responsible for the repair of small tools as necessary and/or sends equipment for service/repair as directed.
10. As directed by the dean, designate or instructors, completes and submits requisitions to purchase tools and equipment.
11. Responsible for maintaining the internal tracking system to monitor orders and expenditures of open and closed purchase requisitions.
12. Responsible for shipping and receiving for the campus location, ensuring the appropriate number of items are received and are in good condition.
13. Responsible for the maintenance and any necessary enhancements of the tool tag program to track tools, tool boxes and equipment lent out to College students or Trades and Technical Instructors.
14. Responsible for regularly monitoring the program tools and equipment and inventory control for programs held at the location.
15. Implements and maintains the tool sign-out agreement and deposit system which requires regular liaison with Student Services to ensure tool deposits are paid and returned appropriately. Ensures correct items and appropriate number of items to meet e demand of the program areas.
16. Monitors coverall/smock supply program at the campus location.
17. Maintains positive working relationship with instructors and provides excellent customer service to students.
18. Working under the direction of instructors, distributes exams to students and ensures they are written in a secure environment, within the designated examination area and in accordance to college policy.
19. Supports instructors as needed in all shop areas of the campus location.
20. Holds a valid First Aid certification and provides first aid duties.
21. Operates and monitors use of forklift and initiates maintenance of forklift if required.
22. Assists director and/or instructors with program site/yard maintenance as required.
23. Responsible for maintaining and reconciling petty cash for the campus location and issues the reconciliation reports to dean or designate.
24. As directed by instructors, initiates waste material pick up and recycling at the campus location.
25. Other duties in support of the program, students, instructor, campus location and School as assigned by the dean or designate.
Required Education & Experience
1. Experience in the knowledge and maintenance of industrial tools, as well as experience in repairing and maintaining stationary and portable power tools is required.
2. Trade Certification in a similar trade area determined by programs served at the campus location is preferred.
3. Experience working in an educational setting and familiar with the delivery of educational programming is preferred.
Required Knowledge, Skills, & Abilities
4. Maintains current certifications in Forklift operation certification, WHMIS and Occupational First Aid.
5. Commands efficient and pleasant communication skills when interacting with people, including but not limited to: students, Instructors, college employees, industry partners, and suppliers.
6. Demonstrated ability to work independently using own initiative and as part of a team.
7. Is able to lift and place packages up to 75 lbs.
8. Demonstrated ability to exercise tact and good judgment.
9. Demonstrated organizational and time management skills with the ability to plan and prioritize tasks, and efficiently meet deadlines.
10. Knowledge of shipping, receiving and storekeeper practices is desirable.
11. Basic level in the use of MS Office software (Outlook, Word and Excel); and knowledge of the internet and web-based applications.
Special Instructions to Applicants
  • Testing may be required