Manager, Administration and Human Resources

University of British Columbia - Vancouver, BC (30+ days ago)

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Job Posting

Job ID:

Vancouver - Point Grey Campus

Employment Group:
Management&Professional (AAPS)

Job Category:

Classification Title:
Administration, Level B

Business Title:
Manager, Administration and Human Resources

Assoc. VP Academic Affairs

Centre for Teachng,Learng&Tech

Salary Range:
$61,840.00 (minimum) - $74,238.00 (midpoint) - $89,085.00 (maximum)

Full/Part Time:

Desired Start Date:

Job End Date:

Funding Type:
Budget Funded

Leave Replacement

Closing Date:

Available Openings:

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary
The Manager, Administration and Human Resources provides leadership in the management of human and physical resources, effectively managing the day-to-day administration of the unit. Areas of responsibility include human resources, space, operational efficiency and general administration.
Organizational Status
Reports to the Senior Manager, Planning and Operations. Works closely with the Finance Manager.

Supervises CUPE staff and student employees who provide administrative functions in the department.
Work Performed
  • Develops and implements new procedures to ensure administrative efficiency in consultation with the Senior Management Team.
  • Manages preparation of monthly and annual operational reports and ad hoc statistical and activity reports for all CTLT Divisions.
  • Manages division budget in alignment with departmental objectives.
  • Designs, evaluates and implements projects related to administration.
  • Manages physical space issues for multiple locations.
  • Manages space allocations, renovations and administration.
  • Oversees department safety program, including co-chairing the Health, Safety and Wellbeing Committee and engaging with relevant Local Safety Teams and Joint Occupational Health and Safety Committees.
  • Provides leadership on office sustainability initiatives.
Human Resources
  • Supports the development and oversees the implementation of human resource strategies, policies and procedures to achieve the overall mission and success of CTLT.
  • Sets direction and oversees the provision of high-quality HR services and ensures the effective and efficient operation of all aspects of employee transactions, complying with collective agreements, legislation, procedures and regulations.
  • Provides full Relationship Management support on challenging and complex issues related to conflict resolution, performance management, collective agreement interpretation and terminations, by effectively diagnosing issues, recommending solutions and ensuring successful implementation of agreed upon recommendations.
o Facilitates meetings for discussions on employee relations, conflict resolution, roles and responsibilities
o Provides guidance on personnel issues for CUPE 2950 and M&P staff.
o Organizes performance management activity for department.
o Oversees employee recruitment, orientation, training, discipline and discharge processes, liaising and supporting CTLT senior management staff as appropriate.
o Manages personnel records including vacation and sick leave in accordance with University policy.
  • Manages and maintains a healthy culture within the organization.
  • Responsible for hiring, performance management and termination of administrative staff.
  • Implements change in accordance with a change management plan under the direction of the Senior Management Team.
Financial Administration Support
  • Works with the Finance team in the Office of the Provost to support implementation of departmental financial policies and procedures.
  • Liaises with the Finance team in the Office of the Provost to incorporate financial data into the overall reporting framework for CTLT Senior Management Team.
Supervision Received
  • Works independently under general direction from the Managing Director, CTLT.
Supervision Given
  • Supervises administrative staff in the department who provide support to all functions within CTLT.
  • Responsible for hiring, performance management and termination of administrative staff.
Consequence of Error/Judgement
Judgment and decisions require the application of excellent interpersonal, communication, conflict-resolution and problem-solving skills. Inappropriate or incorrect application of policy and ineffective management decisions could potentially damage the image of CTLT and the University.
Undergraduate degree in a relevant discipline. University degree in Business Administration or Administrative. Minimum of three years experience or the equivalent combination of education and experience. Experience developing work plans, policies and procedures and ensuring successful implementation.
Experience managing administrative aspects of a service organization an asset. - Ability to prioritize and work effectively under pressure to meet deadlines.
  • Ability to analyze and interpret data, determine implications, and provide recommendations.
  • Ability to function effectively in a rapidly changing environment.
  • Proven ability to write policies and procedures.
  • Proven leadership skills and administrative abilities.
  • Proven diplomatic and public relations skills.
  • Excellent oral and written communication skills.
  • Attention to detail.
  • Strong computer skills, including word processing, presentation, statistics and database packages.
  • Proven administrative system analysis and project management skills.
  • Ability to map processes and produce process flow diagrams.
  • Strong analytical and critical reasoning skills
  • Ability to work independently and within a team environment.
  • Comfort with Mac and Windows environments.
  • Familiarity with UBC administrative systems an asset.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.