Accounts and Payroll Assistant / Clerk

All Routes Logistics - Mississauga, ON (30+ days ago)

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All Routes Logistics is looking for an Accounts and Payroll Assistant who is detail oriented and has excellent organization skills to perform all accounting functions and payroll for our transportation company.

Job Description

Your duties and responsibilities will include the following:

-Driver payroll:

Preparing, checking and finalizing payroll for city, highway and owner operators.

Tracking driver expense using Excel and making reimbursements accordingly.

-Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

-Calculating Employee payroll every alternative Monday and sending the hours to our in-house accountant for preparing the pay stubs

-Writing cheques for all the employees bi-weekly

-Checking fuel every week by comparing fuel invoice and trip sheet

-Filling IFTA for Ontario, KY and NY every quarter with the help of Xpert IT

-Renewing KY UCR every year in November

-Ordering IFTA stickers and NY decals

-Calculate and prepare WSIB payments monthly

-Prepare accurate payroll journal entry, and payroll related analysis and reconciliations

-Issuing and maintaining the fuel card for each driver

-Accounts Payable:

Ensure all vendors are paid in a timely manner.

Filing all paperwork accordingly.

-Working daily with the CEO of the company

Arranging meetings, finalizing payments, etc.

-Assisting in Truck Sales department and making sure all files are maintained accurately

-Assist with other projects and month end tasks as needed


  • High School Diploma Required
  • University/College education from a recognized institute
  • Minimum 1+ years of accounting and payroll experience is required
  • Familiarity with basic accounting procedures
  • Experience/Knowledge of working in transportation/trucking
  • Excellent verbal and written communication skills (especially e-mail writing skills)
  • Excellent data entry and processing skills
  • Hands on experience with spreadsheets
  • Strong computer proficiency, especially with Quick Books and MS Excel
  • Knowledge/Experience with using Xpert I.T software is an asset
  • Ability to cope well with pressure/stress, work efficiently in a fast pace/high volume work environment.
  • Highly organized and detailed-orientated
  • Ability to prioritize tasks, works well with minimal supervision

We appreciate all candidates for their interests, however, only those under consideration will be contacted.

Job Type: Full-time


  • Accounting: 1 year (Required)
  • Transportation / Trucking: 1 year (Required)
  • Driver Payroll: 1 year (Required)


  • Secondary School (Required)