The University of Toronto School of Continuing Studies (SCS) offers an extensive roster of over 700 courses, over 40 program areas, and more than 100 certificates across a broad range of fields that help learners succeed in their careers, satisfy their curiosities, fulfill their passions, and live their best lives. Courses are delivered by our team of 700 instructors, all of whom are industry or subject matter experts who are passionate about teaching and learning.
Complementing our academic offerings are our English Language Program and an expedient and professional Comparative Education Service for learners seeking to have international credentials assessed in Canada.
Under the general direction of the Finance Director, the Financial Administrator is responsible for processing accounts payable transactions, expense claims, banking receipts and budget transfers on FIS and provides back-up support for payroll. The incumbent works independently to resolve operational processing issues and brings more complex concerns to the attention of Finance Director.
The incumbent will be responsible for providing and coordinating the logistics for the efficient running of the Finance Office including maintaining the office filing system; processing mail; handling regular general inquiries from members of the business administration community across the division; maintaining office supplies for the Finance Office and assisting the Senior Financial and Reporting Officer in reconciling accounts, resolving discrepancies and maintaining a variety of financial reports.
Your responsibilities will include:
Comparing forecasted figures to actuals
Preparing budget variance reports
Generating standard financial reports
Processing accounts receivable according to the University Guide to Financial Management
Processing accounts payable according to the University Guide to Financial Management
Processing expense reimbursements
Preparing and issuing invoices for cost recovery
Advanced College Diploma (3 years) in Accounting or acceptable combination of equivalent experience.
Minimum three years of progressively responsible accounting experience which included duties such as responsibility for accounts payable, accounts receivable, and other accounting data.
Experience generating standard financial reports; experience processing expense reimbursements.
Experience setting up and maintaining computer spreadsheets to record, track organize and report data.
Experience reviewing financial data to prepare reports and respond to budget and accounts related inquiries.
Experience with applying rules, regulations, policies and procedures associated with GAAP accounting methods.
Experience providing advice and data to support the development of business cases and analytics for departmental initiatives.
Experience comparing forecasted figures to actuals; experience preparing budget variance reports.
Experience with reconciling financial accounts and statements.
Experience and competency with inputting large amount of detailed data within an FIS and HRIS systems.
Strong computer skills with proficiency in Microsoft Office Suite programs including pivot tables and v-look up for excel.
Thorough knowledge of accounts payable functions, procurement processes, and travel and other reimbursement requests.
Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
Ability to handle multiple work priorities in a timely manner; to plan, to organize, and to perform day-to-day work independently under general supervision.
Thorough knowledge of financial record-keeping methods, procedures and practices; arithmetic and general office procedures.
Excellent communication skills (verbal and written).
Ability to analyze, to interpret, and to implement a variety of written rules, regulations, and guidelines within the scope of the role; good problem and judgement skills.
Ability to work well in a fast paced high volume environment.
Strong customer service skills with desire to provide excellent service and solutions.
To be successful in this role you will be:
- Regular daytime schedule. Potential overtime on weekdays.
- Those invited for an interview may be provided with a full job description upon request.