Teaching & Learning Project Coordinator, Office of the Vice Provost (Teaching & Learning)

The University of Calgary - Calgary, AB (30+ days ago)

Apply Now

Position Overview

The Office of the Provost (Teaching & Learning) is currently seeking a Full-time Regular Teaching & Learning Coordinator.

Reporting to the Vice-Provost Teaching and Learning (VPTL), the Project Coordinator will provide strategic advice and support to the VPTL and lead the development, coordination, and implementation of projects related to institutional strategic initiatives in teaching and learning. A strong understanding of university and academic culture, governance, strategic plans, and priorities with a focus on teaching and learning is required. This position works closely with the Senior Director of the Taylor Institute for Teaching and Learning, Deans, and Associate Deans (Teaching and Learning) across all academic units, as well as Directors from business units, including Information Technologies, University Relations, and the Office of Institutional Analysis.

The incumbent will require initiative and be able to work independently and with limited direction and consistently exercise independent judgment and initiative. A strong ability to set priorities, timelines, and meet deadlines within multiple projects that span across academic and business units is necessary, along with the ability to conduct short- and long-range planning. The incumbent must demonstrate strong facilitation, communication, and collaboration skills to engage with stakeholders across the University. Collaborative project management is necessary for the development and implementation of multi-unit projects and initiatives to ensure positive outcomes supporting high-quality teaching and learning experiences for students and staff across the academy. The incumbent will advise and make recommendations to management and academic leaders around procedures and practices within the scope of projects they are coordinating.

This position involves multitasking, prioritizing, and decision making, with full understanding of the impact of decisions. The incumbent must be competent in dealing with diverse constituents, including academic and support staff, senior administration, representatives from other University units, and community partners. The position requires the ability to use discretion, maintain professionalism, confidentiality and composure under pressure, demonstrate adaptability and flexibility and provide efficient, quality service often requiring multi-tasking

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Project Management

Develops, coordinates, and implements processes and procedures relating to the strategic projects in the VPTL portfolio
Creates and manages required documentation (background information, speaking notes, agendas, and summaries) for project meetings
Prepares project documents such as proposals, progress and final reports, roadmaps, and project dashboards for review by the VPTL before submitting
Develops and manages project schedules and task lists, and assist with the definition of project scope and objectives
Utilizes expertise in teaching and learning as well as project management to analyze data including feedback received during consultations, prepare drafts for project teams, and outline governance processes including drafting briefing notes
Prepares correspondence (letters and emails) and other documents as requested in a professional, articulate, and timely manner
Develops and coordinates project communication plans using multiple communication forms and strategies
Supports and coordinates data collection, management, and analysis of project outcomes
Manages several projects simultaneously, independently, and under tight schedules
Faciliatation and Knowledge Exchange

Provides strategic advice and support to the VPTL and to the projects and project teams that the incumbent is responsible for
In collaboration with various working groups/project teams, undertakes research, literature reviews and compiling reports for strategic projects
Manages analytics as required and works with the OIA to translate data into user-friendly, easy to understand outputs for project teams and other audiences
Plans and facilitates collaborative group meetings and sessions with a variety of stakeholders including senior and academic leaders, staff, and students across campus
Stakeholder Engagement

Conducts background research for projects and stakeholder needs assessments
Develops facilitation plans for stakeholder engagement activities and facilitate meetings with stakeholder groups and project teams
Serves as a representative of the VPTL portfolio on committees as required
Provides timely and accurate information and updates; communicates progression as required to campus and community stakeholders
Provides individual and group consultation/advice on moving projects towards completion
Facilitates group collaboration on interdepartmental or interdisciplinary efforts

Qualifications / Requirements:
A Bachelor degree is required
At least five years of related project experience, especially in project coordination including two years of experience managing complex projects and initiatives
At least five years working in an academic environment within a university setting
Demonstrated ability to successfully manage relationships, work effectively and respectfully with diverse stakeholders including senior leaders.
Demonstrated ability to work independently and manage multiple competing priorities
Demonstrated analytical and problem solving skills; and an established record of exercising initiative is required
Strong understanding of the University's strategic plans, policies, procedures and the complexities of the University's organizational structure, with a focus on teaching and learning
Must have a clear speaking voice, strong listening skills, superior written communication skills, and an ability to ask questions to clarify requested information.
Strong facilitation skills including ability to plan and facilitate collaborative group meetings and sessions with a variety of stakeholders including academic leaders and staff, students and administrative and technical staff from academic and business units across campus
Resourceful at acquiring information and able to compile and convey it in a clear and concise manner
Strong organizational skills and time-management skills, the ability to work under pressure and handle a large and diverse workload in meeting deadlines
Must be able to remain calm in demanding situations, and appropriately deal with stress resulting from these situations and have a positive attitude
Advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), web research skills, etc
Proficiency in using social media, navigating the internet, and web communications
Must be open to learning and development, and be willing to accept new challenges and assignments
Understands and maintains confidentiality, demonstrating diplomacy, integrity, and good judgment
Application Deadline: May 24, 2019

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist Advisor Job Family, Phase III

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.