Special Events Coordinator

CASEY HOUSE - Toronto, ON (25 days ago)

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Founded in 1988, Casey House is a 14-bed, sub-acute specialty hospital under the Public Hospital Act. Casey House provides a continuum of care in a home-like environment for adults living with HIV/AIDS through a comprehensive range of inpatient, outpatient and community-based services. Casey House is committed to providing compassionate quality care through an extensive, inter-professional team.

This is an exciting opportunity for a dynamic professional with a keen interest in fundraising, event planning and community outreach to further enhance and utilize their skills to support the healthcare/not for profit sector. If you have a passion and interest in supporting people with complex medical and psychosocial needs, and have an interest in health equity – consider this an opportunity to make a difference in the lives of our clients, community, and organization.

Position: Special Events Coordinator
Reports to: Manager, Special Events
Status: Full-time, Temporary (12 month contract)
Hours: 37.5 hours/week (Weekend/evening work as required)
Compensation: $18.00 per hour

Plus additional compensation of 13% percentage in lieu of benefits and 6% vacation pay.


Reporting to the Manager, Special Events, the Special Events Coordinator plays an integral role in ensuring Casey House events are well organized and executed successfully. Working alongside the Foundation team, along with external stakeholders - the Special Events Coordinator with utilize their passion, skills and industry experience to elevate organization events through coordinating with vendors, assisting with event set-up, logistics, and being the forefront liaison for all guests.

Casey House will mark 2020 with several significant milestones: remounting June’s HIV+ Eatery, a pop-up restaurant featuring HIV positive individuals-turned-cooks; participation in Doors Open Toronto; a parade float at PRIDE Toronto; the 27th anniversary of the premier Canadian contemporary art auction Art with Heart; and the expansion of Voices for World AIDS Day, a variety show concert demonstrating support for people living with HIV/AIDS.


  • Research vendor options to propose based on cost, creativity, and quality.
  • Obtaining quotes for services and goods from external contractors and stakeholders.
  • Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure all items are in order along with customer satisfaction.
  • Populating and maintaining internal databases.
  • Coordinating schedules for volunteers, staff, external contractors, and stakeholders.
  • Maintain tracking of event timelines, expenses, and guest lists.
  • Propose new ideas to improve provided services and event quality.
  • Other duties as assigned.


1. Minimum 2 years of experience as an event coordinator or a related field.
2. Degree in hospitality management, public relations or a related field is an asset.
3. Existing vendor relationships is an asset.
4. Experience managing budgets and expense tracking.
5. Demonstrated ability to organize workload and respond to competing priorities in a busy, dynamic environment.
6. Self-motivated, decisive, responsible, and driven to provide the best service.
7. Strong attention to detail.
8. Excellent interpersonal, written, and verbal communication skills.
9. Advanced knowledge of Word, PowerPoint, Excel, and Adobe Acrobat.

At Casey House, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve, including those living with HIV/AIDS. Casey House is committed to providing accommodations in all parts of the recruitment and selection process. If you require an accommodation, we will work with you to meet your needs.

Please email your cover letter, outlining your expertise, together with an updated resume. Please insert Application for Special Events Coordinator in the email subject line.

Posted Date: November 13, 2019

Closing Date: November 29, 2019

Job Types: Full-time, Contract

Salary: $18.00 /hour


  • Event Coordination: 2 years (Preferred)