MDI Implementation Coordinator

University of British Columbia - Vancouver, BC (30+ days ago)

Apply Now

Job Posting

Job ID:

Vancouver - Point Grey Campus

Employment Group:
Management&Professional (AAPS)

Job Category:
Research & Facilitation

Classification Title:
Research&Facilitation, Level A

Business Title:
MDI Implementation Coordinator

Faculty of Medicine

Human Early Learning Partnrshp

Salary Range:
$53,019.00 (minimum) - $63,647.00 (midpoint) - $76,374.00 (maximum)

Full/Part Time:

Desired Start Date:

Job End Date:

Funding Type:
Grant Funded

Leave Replacement

Closing Date:

Available Openings:

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Human Early Learning Partnership (HELP) is a collaborative, interdisciplinary research institute that contributes to new knowledge in early child development and enhances the quality of childrens early years. The incumbent will coordinate key project deliverables for the MDI Provincial and National projects. The MCD Program of Research is a core HELP research unit under the Human Development Program of Research. The purpose of the MDI is to facilitate greater understanding of child social and emotional development in grades 4 and 7, and patterns of development in neighborhoods across BC. The incumbent provides coordination and support for tasks related to implementation of the MDI, which is a standardized child development research tool.

Organizational Status

This position reports to the MDI Implementation Lead. The incumbent works closely with the Implementation Team to ensure that data collection processes are smooth and good working relationships are maintained with external school and community partners. The incumbent will interact closely with HELPs Implementation Manager, MDI National Lead, Director, Deputy Director, Senior Manager, Indigenous Initiatives, and members of the e-Systems & Reporting, Knowledge-to-Action and Data Management teams, as well as other faculty, students, and staff at HELP.

Work Performed

Research Administration
Ensure research and information sharing agreements are in place with each participating school district and participating independent schools: coordinate distribution of agreements, monitor receipt of signed agreements, track and record of all agreements completed.

Monitor budgetary costs for each project to maintain budget accuracy and participate in budget forecasting and preparation.

Participate in planning and preparing for data collection in new sites, and works within timelines and project work-plans for data collection.

Attends meetings to define strategy, goals and scope of project, develops agendas and follows up on action items. Organizes and administers training and engagement webinars.

Participates in the coordination of annual submissions and amendments to ethic boards, ensuring all project materials are up to date.

Data Collection
Act as a liaison with school districts, teachers and school personnel, providing advice and direction for the capture of data using the MDI in BC public school districts and independent schools, and with schools, school boards and ministries across Canada:
  • Support recruitment of independent schools, school districts and provinces to the MDI project;
  • Prepare and distribute MDI recruitment information and materials to schools and school districts across the province and nationally;
  • Advise and respond to issues and questions related to implementation of the MDI, raised by schools, school districts and ministries;
  • Design and implement policies and procedures to ensure effective MDI implementation in participating districts.
Assist schools and school districts in preparing for data collection, including developing class lists of participating students, ensuring that districts set up electronic data collection for teachers and classes, monitoring confidentiality throughout the data collection process, and fields questions from teachers and school personnel as issues arise during project roll-out.

Test, analyze and monitor MDI electronic data collection system: for efficiency, data security, and data accuracy.

Ensure MDI Webpage and Blog are up-to-date with data collection information materials, videos, and resources.

Manage school districts and their MDI participation status; school and community report status, etc., to keep the flow of the project on track.

Participate in data and quality checks in preparation for report release and presentations.

Community Engagement
Works together with the e-Systems & Reporting team and gives advice in preparation, editing and dissemination of school level data reports and community summaries.

Assist with knowledge dissemination activities of the MDI Project, including regional workshops, seminars, and conferences.

Provide support to the e-Systems & Reporting and Data Management teams in development and quality control of all current and emerging reports.

Works with Senior Manager, Indigenous Initiatives on Indigenous school participation.

Participate in regular HELP meetings related to research and operations.

Support for evaluation activities.

Other duties as may be assigned.

Supervision Received

Works under the direction of the MDI Implementation Lead and works closely with members of HELPs Implementation team. The incumbent liaises closely with the Implementation Manager and HELPs Director, Deputy Director, and Faculty.

Supervision Given


Consequence of Error/Judgement

HELPs continued funding base from the Ministries of Children & Family Development, Health, and Education and School Districts is dependent on our ability to comply with key deliverables regarding MDI research. This position plays a key role in effectively gathering data using the MDI. Makes professional decisions and recommendations for data collection for MDI projects. Errors or incorrect work or decisions as a result of incompleteness, missed deadlines, lack of attention to details etc., will lead to confusion, lost opportunities and a poor impression of HELP and the University, as well as loss of reputation for the Director and Deputy Director.


Undergraduate degree in a relevant discipline. University degree in social sciences, public health or education, or equivalent combination of education and experience. Master's degree an asset. Minimum of two years experience or the equivalent combination of education and experience. Two years of related experience in project coordination in a research environment. Proven ability to work successfully with a wide range of groups and individuals, including community groups, researchers, the public sector and multiple levels of government. Demonstrated organizational skills - ability to oversee work processes. Ability to develop and maintain cooperative and productive working relationships. Effective interpersonal skills and ability to communicate and build consensus among a range of internal and external stakeholders. Self-motivation and ability to work effectively with minimal supervision. Must be highly organized with the ability to prioritize assignments; proven multi-tasking skills, including ability to work effectively under pressure, handle heavy volumes and meet demanding deadlines. Strong attention to detail necessary. Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English. The position requires a thorough knowledge of the university policies and procedures, good judgment and the ability to work independently in an interdisciplinary environment. Ability to effectively use Word, Excel, PowerPoint and Outlook at an intermediate level. Kowledge and understanding of community mapping and the relationship between neighborhood characteristics and child development an asset. Knowledge and understanding of early child development theories and research and a balance of creative, technical, and social/interpersonal skills an asset. French language fluency is an asset.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.