Office Assistant

Datatech Business Centre - Saanich, BC (30+ days ago)

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OFFICE ASSISTANT
Opportunity: Permanent part-time
Location: Saanich, BC

Hours: 24 hours/week

Monday: 8:30am - 5:00pm

Tuesday: 8:30am - 12:30pm

Wednesday: 8:30am - 5:00pm

Thursday: 8:30am - 12:30pm

We’re a Business Centre serving a range of businesses in Saanich, BC. As a receptionist and administrative assistant for all companies within the Business Centre, you’ll need to be an organized multi-tasker with strong customer service skills.

You’ll be responsible for the daily functioning of reception: in-person, by phone, and by email. You’ll also be tasked with a broad range of administrative functions aimed at supporting Business Centre clients.

Our calm office atmosphere and amazing tenants create a great work environment. We aim to be flexible and supportive and encourage you to get creative in the workplace! Extend beyond general administrative tasks and get involved in social event planning, social media posts and/or anything else that inspires you.

KEY RESPONSIBILITIES

  • Answer the phone, direct calls, and accurately receive and relay messages
  • Greet and direct visitors
  • Send and receive couriers and mail
  • Provide general administrative support
  • Schedule conference and meeting room bookings
  • Track inventory supplies and order replacement supplies as needed (including both office and kitchen supplies)
  • Tidy and maintain all common office areas

SKILLS

  • High school diploma
  • Customer service oriented
  • Strong ability to organize and multi-task
  • Ability to prioritize
  • High level of accuracy and attention to detail
  • Excellent verbal and written communication skills
  • Problem solving skills and accountability for work assigned or taken on
  • Willingness to learn and continuously improve
  • Professional and reliable
  • Proficiency with MS Office; including Outlook, Word, and Excel

Previous office experience is an asset but not a requirement.

Knowledge of Quickbooks accounting software a plus.

The position is for 20-28 hours/week Monday to Friday between the hours of 8:30am and 5pm.

Job Type: Part-time