Legal Assistant - Insurance Defence

Kostyniuk & Greenside Lawyers - Etobicoke, ON (30+ days ago)

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Kostyniuyk & Greenside Lawyers

Job Title: Legal Assistant

Location: Etobicoke, Ontario

Reports To: Lawyer & Office Manager

Job Summary: The Legal Assistant is responsible for supporting a minimum of one (1) Associate. Along with the varied tasks that come with the position, this fast pace environment takes a motivated and organized person to succeed. From time to time you may be required to assist other Associates or Partners.

Duties and Responsibilities

  • File management including postings into files;
  • Maintains files in an efficient and effective manner;
  • Transcribes/proofread dictation;
  • Schedules/books examinations for discovery, mediation etc…
  • Compiles/assembles/updates medical briefs;
  • Liaises with court registry personnel and other parties regarding schedules;
  • Enters and edits counsel’s time into PCLAW within deadlines as required
  • Files/photocopies/scans/bind;
  • Updates/index/post/file documents;
  • Prepares standard correspondences;
  • Maintains lawyers’ appointment calendar;
  • Proofreads documents and checks for appropriate formatting, spelling and grammar;
  • Prepares cheque requests for processing with appropriate back up and timely submission to accounting for payment
  • Prepares and updates counsel’s case lists;
  • Schedules/books examinations for discovery, mediation, etc.
  • Receives, opens and prioritizes incoming mail.Update
  • Prepares materials for distribution via mail, fax, courier etc…

Skills and Specifications

  • Must be able to work well independently as well as within a team
  • Excellent multi-tasking and organizational skills
  • Excellent communication skills verbal and written
  • Knowledge of compiling and filing court records
  • Fast paced environment - must be able to work well under pressure
  • Ability to listen to indented details effectively

Educational and Qualifications

  • Must have at least three (3) years + of direct work experience in an Insurance Defence Litigation practice
  • Accident Benefit and Defence TORT experience required
  • Certificate or Diploma in a legal admin or law clerk program
  • Computer literate, including effective working skills of PC Law, Primafact, MS Office and e-mail

Job Type: Full-time


  • Legal Assistant: 3 years (Required)