Executive Coordinator - ADM017517
Employment Type: Permanent Full-time
Location(s): SK-Regina and Area-Regina
Ministry: 013 Central Services
Salary Range: $3968-$5162 Monthly
The Ministry of Central Services, Portfolio Management Office is seeking a highly motivated individual who is detail-oriented, with strong communication skills and excellent customer service skills for the position of Executive Coordinator, Portfolio Management Office.
Reporting to the Executive Director, Portfolio Management Office, this position is responsible for ensuring the day-to-day activities are being completed in a timely and efficient manner. This includes:
Maintaining the IT Portfolio Management Office submissions tracking log;
Capturing and recording the assessment and feedback of the Portfolio Management Office and governing committees and presenting this back to the ministry;
Ensuring timely updates from ministries on active projects are received;
Consolidating projects into the portfolio dashboards for presentation to governing committees and stakeholders including creating ad-hoc reports using Excel and/or reporting software;
Coordinate meetings, prepare and distribute meeting packages and attending and recording minutes of meetings; and,
Supporting and contributing to the analysis and efficiency of the Portfolio Management Office.
The successful candidate will have experience working with project management teams and have an understanding of project management methodologies and the project life cycle. You will have knowledge of public sector processes and functions, including procurement, human resources, communication and financial management. In addition, you will bring an understanding of IT project financials, including project expenses, budgets and forecasts (intermediate level).
Typically, the knowledge and abilities required for this position would be gained through the completion of a diploma in Business, Computer Science or a related discipline, or an equivalent combination of education, training, and experience to successfully meet the competencies.
We are committed to workplace diversity.
Hours of Work: A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks
Number of Openings: 1
Closing Date: Jul 21, 2020, 12:59:00 AM