Executive Assistant to the Vice President, Strategic Initiatives

North Island College - Comox Valley, BC (30+ days ago)

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Reporting to the Vice President (VP), Strategic Initiatives, the Executive Assistant (EA) is an advanced, executive level position. The position provides a variety of confidential administrative, research, writing and secretarial tasks, working within a framework of established policies, procedures and regulatory legislation. The Executive Assistant acts on behalf of the Vice-President to ensure completion of delegated tasks and provides authoritative advice regarding process, intent and implication on behalf of the VP. The EA plays a key role in effective daily functioning of the office of the VP, facilitating information flow and retrieval for the VP, specifically and for the SI Division, generally.

The Executive Assistant will also assist the VPSI in researching, developing and writing grant proposals to foundations, governments and other grant-providing organizations. The EA will have the ability and passion to efficiently and persuasively communicate NIC's mission and programs to potential funders in an effort to help students. The EA will assemble and submit grant requests, establish and maintain personal relationships with grant-providing contacts, conduct prospect research, and maintain a calendar of submissions and other deadlines.
Position Competencies
  • Creates a Positive Climate and Culture
  • Effective Communication Skills
  • Effectively Develops Goals & Objectives
  • Focuses Effectively on Key Results and Priorities
  • Demonstrates a Focus on Continuous Improvement
  • Interpersonal Effectiveness
  • Team Leadership
  • Developing Others
  • Championing and Adapting to Change
  • Collaboration
Duties and Responsibilities

Duties and Responsibilities include:
1.0 Administrative Support to the Vice President, Strategic Initiatives
2.0 Grant Writing
3.0 Budgeting
4.0 Supervising

To view the full position description, please click on the link to the position description.
Required Education & Experience
  • Post-secondary diploma in business administration or equivalent, bachelor's degree preferred.
  • A minimum of five years experience in the capacity of administrative assistant or executive secretary to a senior administrative position. Experience in a post-secondary environment preferred.
Required Knowledge, Skills, & Abilities
  • Demonstrated advanced secretarial skills and administrative support with advanced training/experience in the use of computers; including word processing, PowerPoint and development of spreadsheets in Excel, minute taking, with fast, accurate keyboarding skills of at least 60 wpm.
  • Formal training in time management and decision-making with the ability to exercise sound judgement, negotiation/mediation, and conflict resolution skills.
  • Proven ability to manage and maintain budgets within a department or organization.
  • Proven ability to work independently, under pressure. Ability to prioritize workloads, so as to keep several projects progressing toward completion with minimal guidance.
  • Excellent customer service skills, as well as organizational and interpersonal skills.
  • Excellent writing, analytical, and research skills are essential.
  • Experience in crafting funding proposals in a clear and compelling manner is preferred.
Special Instructions to Applicants
Please scan copies of your transcripts into one document for attachment. If your transcripts are not available at the time of application, please attach a letter or certificate of confirmation from the educational institution.