Research Coordinator, Cognitive Health Initiative

UVic Institute on Aging and Lifelong Health - Victoria, BC (30+ days ago)

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The Institute on Aging and Lifelong Health (IALH) at the University of Victoria is seeking applications for a research coordinator to serve as part of the Neil and Susan Manning Cognitive Health Initiative (CHI), a multi-million dollar donor award to the University of Victoria and Island Health. Through this institutional partnership, CHI aims to improve the diagnosis and treatment of dementia with the development of state-of-the-art digital tools for earlier and more accurate detection of cognitive change and integration of digital tools into clinical settings.

A Research Coordinator is being sought to aid with:

  • Maintenance of existing and development of new ethics applications
  • Acting as point-of-contact person for all CHI Research related queries, especially research participant support
  • Data management and consultation.

Summary of Key Responsibilities:

  • Preparing human research ethics protocols, amendments, and annual renewals.
  • Manage and coordinate all facets of the research process for grant-funded research projects.
  • Serve in a liaison capacity on matters relating to IALH research activities, including UVic researchers, Island Health, various research ethics boards, granting agencies, and other partners.
  • Work collaboratively with the project team to develop grant proposals, various reports, academic papers, policy papers, press releases and presentations.
  • Assist in the preparation of study materials, including recruitment materials, Informed Consent Forms, and Case Report Forms.
  • Recruit, enroll, and oversee enrollment of research study participants, include scheduling of repeat-visits for longitudinal data collection.
  • Be responsible for data collection, including the administration and scoring of comprehensive neuropsychological batteries and provision of technical support for various mobile cognitive assessment platforms and technologies.
  • Oversee data management including the electronic data capture system (REDCap), including both front-end and back-end survey and questionnaire design, data entry, and provision of data to affiliated researchers.
  • Overseeing administrative aspects of the project including general office and budget management, coordinating all team meetings including agenda preparation, taking minutes, sending-out and following-up on Action Items.
  • Collaborate with our knowledge users and partners in planning, organizing and implementing knowledge translation activities.
  • Oversee all public-facing communications of the project, including poster-design, press releases, social media, and website design and maintenance.
  • Occasionally oversee and support Research Assistants and Island Medical Program Flex Students as required.
  • Prepare enrolment summaries and track research progress metrics as requested.
  • Perform other related duties as required.

Summary of Qualifications:

  • Master’s, or equivalent work experience, in the health or social sciences preferred.
  • Experience in the fields of neuroscience or cognitive psychology, preferably with experience in research on aging.
  • Experience working directly with participants, or in direct-patient care.
  • Experience with preparing grant applications and human research ethics proposals.
  • Experience providing supervision and leadership to research staff and research assistants.
  • Excellent interpersonal, oral and written communication skills.
  • Demonstrated initiative and the willingness to work closely with members of a research team to ensure problems are resolved quickly and appropriately.
  • Ability to work with people of diverse backgrounds, including members of the community, structurally vulnerable populations, health care providers, and policy makers.
  • Ability to be self-directed, and to work both independently and within a team environment
  • Strong computer skills and familiarity with computer technology, hardware and software, in a PC environment with Microsoft products.

Term: One (1) year term with potential one (1) year renewal depending on funding

Start date: September 9, 2019

Salary and hours: 35 hours per week.

This posting will close on July 31, 2019 at 4:30PM.

*Please send a cover letter, CV, and contact information for three references to Dr Scott Hofer, Director, Institute on Aging and Lifelong Health.

Job Type: Contract

Salary: $65,000.00 /year


  • supervising and leading research assistants and staff: 3 years (Preferred)
  • neuroscience or cognitive psychology: 3 years (Preferred)
  • preparing grant applications and ethics protocols: 3 years (Required)
  • working with structurally vulnerable populations: 2 years (Preferred)
  • working directly with participants: 3 years (Required)


  • Master's Degree (Preferred)


  • Victoria, BC (Required)


  • English (Required)