Part Time Collections Intern/Assistant

Town of Oakville - Oakville, ON (30+ days ago)

Apply Now

Job Details:
Part-Time (Non-Union T)

Posting Status:
Open to all current Town of Oakville employees and external applicants

Additional Details:
As scheduled, up to 24 hours per week

Job Responsibilities:
Under the supervision of the Curator of Collections and the Culture Supervisor, the Collections Assistant will assist with the documentation, care and development of digital records and objects on display, in transit and in storage for the Oakville Museum and Town of Oakville Corporate Art collections.

Specific Duties and Responsibilities include:
To assist with ensuring individual objects within the collection are catalogued, digitized, and housed according to standard museum practices.
To assist with moving objects and archival material into permanent storage and public exhibition
To assist with routine collection cleaning and the ongoing maintenance of period displays and exhibits
To assist with monitoring, recording and maintaining the data loggers for exhibition and storage areas
To assist with testing and logging lighting levels for exhibition and storage spaces
To assist with researching individual objects in order to update existing records or create new ones
To assist with tracking individual objects as they are used for exhibitions, loans, or publications
To assist with organizing, photographing, and cataloguing additions to the collections an ongoing basis
To assist with exhibition installation and dismantling
To notify the Curator of Collections of problems and/or recommendations regarding collections, exhibitions, collection management systems, conservation materials, or Museum facilities, which may affect the ongoing operation of the museum.
Other duties as assigned

College Diploma/Degree in museum studies and/or collections management
Experience in registration/collections management and conservation practices
Familiar with Museum nomenclature to describe collection artifacts
At least 6 months experience working with collections management systems
Familiar with the safe artwork handling practices
Familiar with The Museum System (TMS) collection management software an asset
Requires lifting and moving of a variety of objects and boxes
Health and Safety training

Letters of application should address the candidate’s expertise in the areas of Museum collections management, conservation practices, art handling, and professional work.

Refer to the Oakville Museum and the Public Art and Exhibitions webpages at and

Applications will be accepted on-line at in the current opportunities section no later than midnight on January 3, 2020.

DATED: December 10, 2019

This job profile reflects the general details considered necessary to perform the principle functions and shall not be construed as an interpretation of all work requirements inherent in the job. Applicants are required to demonstrate in their applications and in the interview process that their qualifications for the positions match those specified. Applicants may be required to undergo a skills assessment and/or testing.

We thank all applicants and advise that only those selected for an interview will be contacted.