Resource Development and Events Coordinator

Canadian Mental Health Association BC Division - Victoria, BC (30+ days ago)

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About the Role

We are seeking a part-time Resource Development and Events Coordinator. By working closely with volunteers, staff and donors, the Coordinator, Resource Development and Events is primarily responsible for developing and implementing strategies for securing financial support from a portfolio of donor prospects. The role also supports the organization by assisting with planning and organization of workshops, health fairs and special fundraising events including but not limited to Ride Don’t Hide.

Duties and responsibilities - Responsibilities include but are not limited to:

Administration:

  • Support Program Manager, Victoria Office by assisting with the ongoing development of community partnerships within the Victoria area including attending regular meetings.
  • Respond to public email and phone call related to mental health services in Victoria as required

Resource Development Duties:

  • Assist in developing, integrating and executing effective plans to meet financial and performance targets.
  • Support, steward and create relationships with key volunteers, staff and donors
  • Provide support in establishing and maintaining relationships with donors and sponsors
  • Assist in the development of proposals to existing and potential new donors, both individual and corporate, for gifts and sponsorships.
  • Establish and maintain database, files and documentation in an appropriate and accountable manner according to established standards.
  • Research and identify potential new donors.
  • Adherence to donation and cash handling policies and procedures.
  • Understands and adheres to National and CMHA BC Fundraising Policies.
  • Assist in the development of program reports

Events:

  • Assist with planning, organization, registration and staffing of special events including fundraisers, workshops and health fair displays.
  • Coordinates all workplace training logistics including venue bookings, registrations and catering
  • Prepare workshop/conference registration summary and progress reports as required
  • Provide coordination and support of Ride Don’t Hide in Victoria including website, event management, presentations etc.
  • Identify and execute all tasks required to deliver a successful event including, but not limited to, liaising with vendors/suppliers, coordinating logistics, delegating tasks to volunteers, promotion, registration and evaluation.
  • Obtain costs, manage invoicing, monitor and be accountable for all program and service expenditures within the approved event budget.
  • Serve as the primary point of contact for all communications about the conference/event.
  • Support and engage with event steering committee members, as appropriate, around content scope, direction, theme and agenda.
  • Apply the Agency’s Diversity Lens and Framework for Support in all assignments associated with this role
  • Oversee volunteer engagement (internal and external).

Qualifications

The ideal candidate should have one to three years of fundraising experience and two years event planning experience, a diploma in an applicable discipline is required, or an equivalent combination of education, training and experience. You will also have excellent written and interpersonal communication skills as well as strong organizational and analytical abilities and a proven ability to interact effectively and positively with volunteers, staff, and donors. Effective computer skills are essential.

Experience

  • Familiarity with different fundraising/ special event computer programs
  • Project management, with a commitment to high standards of quality
  • Working independently, collaboratively and under pressure
  • Strong attention to detail
  • Resourcefulness and innovation to solve problems
  • Assessing and prioritizing multiple tasks and demands
  • Research and follow-through
  • Establishing and maintaining effective relationships and partnership with internal and external stakeholders
  • Recruiting, supervising and retaining volunteers
  • Personal experience with mental health issues and services, through self or loved ones, can be an asset
  • Valid BC Driver’s License and access to a vehicle.
  • Prior experience working in the voluntary sector is also an asset

Working conditions

This is a .8 FTE located in Victoria with a usual work week of 30 hours. Most work is accomplished during usual 8:30am – 4:30 pm business hours, although the candidate will need to maintain some flexible scheduling during evenings and weekends.

HOW TO APPLY:

Please submit your resume along with a cover letter, clearly documenting how you satisfy the requirements outlined in this job posting by 5 p.m. October 18, 2019. We regret that only short-listed candidates will be contacted to schedule an interview.

Given the intended reach of this program, we are actively seeking applications from First Nations, Inuit, and Metis people. We encourage you to self-identify in your application.

ABOUT US:

Founded in 1918, The Canadian Mental Health Association (CMHA) is a national charity that helps maintain and improve mental health for all Canadians. As the nation-wide leader and champion for mental health and addiction, CMHA helps people access the community resources they need to build resilience and support recovery from mental illness and/or addiction.

We are an equity employer and encourage applications from women, persons with disabilities, members of visible minorities, First Nations, Inuit, and Metis people, people of all sexual orientation and genders, and others who may contribute to our further diversification.

Job Type: Part-time