Brokerage Assistant / Assistant de Courtage

JLL - Montréal, QC (30+ days ago)

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About JLL –
We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals.

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions—join us at JLL!

POSITION OVERVIEW
Do you want to join a dynamic team in a growing organization? Do you love to organize, plan, and contribute in a high-achieving environment?

JLL is currently seeking an Brokerage Assistant to join its Tenant Representation Group located in Montreal. The chosen candidate will work with a diverse group of stakeholders at all levels of the organization, and will require the independent judgment to plan, prioritize, and organize a diverse workload in a fast-paced environment. This role provides a wide variety of support services to the brokerage team and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.

RESPONSIBILITIES
Work closely with a team of brokers to ensure that all administrative needs are met
Coordinate, prepare, edit, proofread, and prioritize all documents including correspondence, presentations, surveys and reports
Draft/modify/proofread engagement letters and assist in managing the proposal process ensuring client information is accurate
Create/draft/modify moderate to complex presentation slides in PowerPoint or other media formats
Independently respond to basic client and general inquiries and escalate complex queries to the appropriate parties
Organize information and maintain a database for marketing purposes using contact management database software (CRM/ClientFirst)
Organize, update, and manage Dealio, Trade Record, and expense forms and/or reports, as required
Conduct research on a variety of individuals, companies, markets, and industries
Coordinate and organize meetings, conference calls, video conferences, and net meetings and their related materials as required
Plan and coordinate team travel, as needed
Manage the distribution of direct mail and couriers
Filing, as required
Any other reasonable duties and responsibilities assigned

QUALIFICATIONS
Post-secondary education
3+ years of relevant office experience or a combination of education and experience
Experience in the real estate sector and lease administration is an asset

REQUIRED SKILLS
Advanced Microsoft Office (Word, Excel, PowerPoint & Outlook)
Excellent verbal and written communication skills
Bilingualism is essential (French & English)
Excellent interpersonal and customer service skills
Excellent time management and organizational skills
Must be able to adapt and prioritize, meeting deadlines, in a fast-paced environment
May require on-call activity after regular office hours
Must operate with a sense of urgency, quickly responding to Stakeholders
Must have a positive, professional attitude
Must be detail oriented and organized
Must demonstrate professionalism at all times
Must be able to work well independently with an ability to work collaboratively with others
Must be proactive and take initiative
Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision

TO APPLY
Qualified applicants may apply on JLL’s Careers web site: www.jll.ca/canada/en-ca/careers
We thank all applicants for their interest, but advise that only those selected for an interview will be contacted.
If you are applying to a position in Canada, accommodations for applicants with disabilities or other grounds protected by human rights legislation are available upon request for candidates taking part in all aspects of the employment selection process. For all internal and external applicants who require accommodation in the recruitment and selection process please contact Careers.Canada@am.jll.com for assistance/support. Applicants must complete all required steps in the application process, including providing a Resume/CV, in order to be considered for this position.