Office Clerk

Rona - Pierrefonds, QC (30+ days ago)

Apply Now

The Office & Payroll Administrator ensures excellent service and support are provided to the management team, either over the telephone or in person, by effectively using reports, resources and computer knowledge. The Office & Payroll Administrator processes and transmits payroll hours to head office payroll department; posts schedules and assists with the verification of store team member’s hours. This is a position that requires a high degree of confidentiality and autonomy.

RESPONSIBILITIES (include but not limited to):
  • Sorts, distributes and files miscellaneous paperwork (including reports, mail, instructions, donation requests, customer accident reports, customer compensation, etc.).
  • Communicates via email and phone to address any store-related issues where research and information is needed. Acts as a contact for Head and Regional offices to source information and provide answers.
  • Creates purchase orders for store-use items; orders necessary supplies within budget; sorts and stamps invoices; reviews store expenses with Store Manager and forwards relevant paperwork to Accounts Payable.
  • Provides technical support on basic computer and telephone issues; with manager’s approval, requisitions necessary work to repair electronic equipment within the store (computer, telephone, radio, telxon gun, etc.).
  • Monitors the use of training room, via MS Outlook calendar, reserving dates and times. Arranges catering, hotel rooms and travel for all store-related events (trainings, meetings, etc.).
  • Keeps an updated list of team member names and phone numbers for management reference.
  • Prepares reports and presentations to assist management in monitoring their departments for sales, inventory levels (including “holes”), gross margin, labour costs, etc.
  • Takes minutes at store-level management meetings and distributes accordingly.
  • Working with the People & Culture Department, collects IMPACT team member nomination forms and distributes IMPACT pins.
  • Assists Human Resources Advisor in administration of iC4 training program and IMPACT website as directed.
  • Maintains the Kronos time and attendance management program which includes daily editing, inputting schedules and generating reports as directed.
  • Reviews, verifies and transmits payroll hours to central payroll office.
  • Acts as backup for vault and other office administration as required
### Job Requirements

  • Position requires a high level of confidentiality and autonomy.
  • Position requires a high level of confidentiality and autonomy.
  • Position requires excellent computer skills and technical knowledge. Knowledge of Kronos time and attendance system is an asset.
  • Position requires an ability to work well under pressure, employing effective multi-tasking and prioritizing skills under sometimes stressful and unpredictable circumstances.
  • Position requires good communication and interpersonal skills to be able to assess internal customer requirements and provide satisfactory solutions.
  • Position requires solid mathematical and logical ability.
  • Position requires an energetic, positive and outgoing individual to set the tone and energy level for the store.
  • Position requires close attention to detail and focused concentration for extended periods of time.
  • Position requires the incumbent to present a professional image at all times