Team Assistant

Niijaansinaanik Child and Family Services - Pickerel, ON (30+ days ago)

Apply Now

Niijaansinaanik Child and Family Services is currently in the designation process to become a fully mandated Child Well-Being Agency to provide Prevention and Protection Services. We serve the Employment Opportunity communities of Wahnapitae, Nipissing, Dokis, Henvey, Magnetawan, Shawanaga, and Wausauksing First Nations.

Team Assistants are responsible for providing various administrative and technical support services to the service team or teams to which they are assigned. The Team Assistant will also provide support to ensure that administrative systems are functioning effectively and efficiently in support of smooth implementation of Niijaansinaanik’s services for staff, clients, visitors and the public at large. The Team Assistant will also be responsible for clerical and reception duties as required.

Clerical and Reception Support:
Provide efficient and effective clerical and reception support to the team.

Perform clerical functions such as preparing correspondence, faxing, photocopying and filing
Ensure Team ‘Shared Calendar’ is up to date
Record and distribute incoming and outgoing mail and faxes
Respond to telephone inquiries for staff and services

Administrative Functions:
Coordinate and perform day-to-day administrative duties.
Manage and monitor the administrative workload within the team
Coordinate and maintain office equipment and supplies
Order, distribute and maintain inventory of supplies
Prepare, organize, schedule and document team meetings

Niijaansinaanik is committed to providing a barrier-free work environment in accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Accommodations are available upon request for candidates taking part in the recruitment process. Please provide 3 work related references.

Location to be determined in accordance within the First Nations' site service delivery of Niijaansinaanik Child and Family Services.

REQUIREMENTS

Qualifications:
Knowledge of Niijaansinaanik Child and Family Services programs and services
Respect for, sensitivity towards as well as knowledge and understanding of Anishnawbek culture,
traditions and the Seven Grandfather Teachings
Have knowledge of standard office procedures
Have extensive knowledge of computers and standard computer software programs (e.g.
Excel, Word).
Working knowledge of a multi-line phone system, office equipment: fax, photocopiers, shredder,
scanners etc.
Must provide a clear Police Records Check
Must provide a Class ‘G’ Ontario Driver’s Licence, have access to a vehicle and have the ability to
travel
Must have $1M auto insurance liability coverage
Must provide a three-year uncertified Driver’s Abstract