Payroll Administrator, Abbott Point of Care (Ottawa)

Abbott Laboratories - Ottawa, ON (30+ days ago)

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Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.

Abbott Point of Care is a worldwide leader in providing with-patient care solutions that are intuitive, reliable, and cost-effective for our customers. By delivering lab-quality results in minutes, our i-STAT® System family of with-patient products and services fosters a collaborative, patient-centred environment while driving operational performance. We are headquartered in Princeton, New Jersey, with more than 1,500 global employees and a presence in 84 countries. Our 46,500 square metre, state-of-the-art manufacturing facility, Abbott Pointe, is located in Ottawa, Ontario, Canada.

The point-of-care (POC) testing industry is changing faster than ever. At Abbott Point of Care, we’ve stayed ahead of the curve. We are a worldwide leader in fundamentally changing healthcare delivery at the point of care with solutions that are intuitive, innovative, reliable, and cost-effective for our customers.

Status: Regular/Full-Time

Position Overview:
We are seeking a bright, detail-oriented, high energy and hardworking individual to fill our Payroll Administrator position for our Ottawa test cartridge manufacturing facility. The selected candidate will be responsible for processing all aspects of a semi-monthly payroll for non-union employees.

Process the payroll and all changes including new hire information, retroactive adjustments, etc. according and within deadlines on a semi-monthly basis.
Download the SAP change files each pay and verify all payroll changes are accurate and include approved backup for audit purposes.
Import data from timekeeper to ADP payroll on a weekly basis and balance spreadsheets, validate overtime rates and ensure pay codes, etc. are accurate.
Reconcile Vacation Focus reports and import information on vacation used to payroll on a semi-monthly basis.
Prepare and import taxable money from blood collection program on a semi-monthly basis.
Manage permissions within Timekeeper.
Work closely with MyHR Team Managers and employees to ensure all payroll changes are processed accurately and within deadlines.
Process Monthly Group Insurance and WSIB benefit billings and remit payments accurately and on a timely basis.
Assist with processing Short Term Disability (STD) payments as required.
Process Record of Employment forms on the internet and provide copies to employees as required and within legislated timeframe.
Prepare accurate monthly payroll journal entries and month end reports and distribute to the Finance Department on a timely basis.
Provide accurate overtime and vacation accruals to Finance on a timely basis.
Provide vacation reports to Managers on a quarterly basis and as required.
Prepare and provide RRSP contribution files semi-monthly to RBC.
Provide accurate annual stock contribution reports to Head Office by annual deadline.
Complete and balance WSIB and EHT reconciliations annually and provide any/all remittances prior to legislated deadlines.
Review Payroll Procedures Manual regularly and update and document all payroll procedures as required.
Mentor and guide Payroll Administrator Assistant on an ongoing basis.
Assist with balancing and providing yearend T4 and T4A’s accurately and within legislated deadlines.
Cross train on all Payroll Administrator Assistant functions and Payroll Manager responsibilities and provide support as required.
Keep up to date on all payroll related legislation.
Promptly respond to all employee questions and concerns and provide high quality customer service to all customers.
Other miscellaneous duties as may be requested.

Required Skills & Abilities:
Minimum 3-6 years in a Payroll Administrator role.
The typical minimum level of education to perform this job competently is completion of a 3 year College or Technical School Diploma (ie. Business Administration or Human Resources) program or equivalent work experience.
Canadian Payroll Association certificate is an asset.
Superior communication and interpersonal skills.
Ability to operate independently within a broad scope of responsibilities under minimal supervision and deal with shifting priorities.
Effective project management skills.
Ability to effectively work under tight time constraints and balance multiple priorities.
Customer focused.
Timelines, accuracy and strength in communicating and interpreting financial information and reports.
Ability to maintain confidentiality of employee information.
Knowledge of Ontario Employment Standards and other payroll-relation legislation for Ontario and Canada.
Strong Microsoft Excel skills.
Intermediate knowledge of ADP, Ceridian or other Payroll Database.
Abbott Canada is committed to the hiring, advancement and fair treatment of individuals without discrimination based on factors such as race, sex, colour, ethnic or national origin, religion, disability, age, citizenship, family or marital status, political beliefs, sexual preference or other factors included in human rights legislation.

Our diversity goals for recruitment, hiring, and retention are embedded in our corporate goals, and our diversity initiatives are supported by the highest level of the organization.

We strongly believe that a diverse workforce fosters more creative and innovative thinking throughout the organization. Creating an inclusive environment, where everyone is respected and valued, enables us to leverage our diversity as a business driver and strengthens our position as a global leader.

Abbott strives to promote and maintain an inclusive, high-performing culture that allows all employees to reach their full potential and contribute to Abbott’s success.

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