Marketing & Comm Asst (Gr5)

University of British Columbia - Vancouver, BC (30+ days ago)

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Job Posting

Job ID:

Vancouver - Point Grey Campus

Employment Group:
CUPE 2950 (Cler/Secr/Library)

Job Category:
CUPE 2950 Editorial & Marketg

Classification Title:
Marketing & Comm Asst (Gr5)

Business Title:
Marketing & Comm Asst (Gr5)

Faculty of Arts

Journalism, Writing, and Media

$25,524.00 (Annual)

Full/Part Time:
Part-Time (60%)

Desired Start Date:

Job End Date:

Funding Type:
Budget Funded

Closing Date:

Available Openings:

Job Summary

This position is responsible for assisting in the development of marketing and communication for the School of Journalism, Writing and Media. Project scope includes performing tasks related to ongoing marketing initiatives to promote teaching, learning and research activities at the School to relevant internal and external audiences. Responsible for designing marketing materials and publications, and presentation content. This position also supports the program's administrative team.

Organizational Status

Reports to the Administrator of the School Journalism, Writing and Media. Works in close cooperation with the Graduate Program Coordinator, Director, and supports the administrative team. Contacts individuals within and outside the School and the University.

Work Performed

  • Schedules, plans and coordinates events within the department, including presentations, public talks, conferences, meetings, and special events.
  • Designs promotional items for advertisement purposes; such as program brochures, annual report, graphics, recruitment events promotion for various media platforms, promotional videos etc
  • Organizes set-up and clean-up of events. This could involve some heavy lifting and moving of chairs, tables, podiums, speakers and other equipment as required.
  • Books rooms and venues
  • Reserves on and off campus accommodations for guests
  • Makes travel arrangements for visiting guest speakers
  • Schedules, plans, arranges, and co-ordinates all associated activities, vendors, rentals, students and volunteers for the events.
  • Liaises and confirms orders and deliveries with caterers and other vendors supplying various events.
  • Designs publicity and promotional materials.
  • Oversees the printing, dissemination and distribution of publicity materials both in print and online
  • Handles all communications and marketing related tasks related to events.
  • Assists in developing information on the programs' websites, and social media services, ensuring listed events are up to date and accurate.
  • Conducts research on response trends, background information, registration attrition etc.
  • Gathers data from a variety of sources; compiles, interprets and evaluates the data.
  • Maintains and develops databases and mailing lists
  • Provides back up support for the Graduate Program Coordinator and or Graduate Student Support when any of them is away.
  • Assists with set up of webinars/webcast events
  • Participates in planning meetings with internal and external stakeholders and takes meeting minutes
  • Performs other duties as required.
Supervision Received

Reports directly to the Administrator. Works independently with minimal supervision and is required to exercise tact and discretion. Receives direction from the Graduate Program Coordinator, Director, and Administrator.

Supervision Given

Not applicable

Consequence of Error/Judgement

The Marketing & Communications Assistant is expected to oversee all aspects of program events and communications. Poor performance in this position would contribute to inefficient operation and low quality of service being provided to Faculty, staff, students, members of the university and the general public. This in turn affects the reputation and credibility of the Department and the University thereby affecting the recruitment activities, and the relationship with existing and future donors.


High School graduation and two years post-secondary education. 3 years of related experience or the equivalent combination of education and experience. Training in office administration, communication, marketing or graphics design.
Excellent customer service skills and communication skills.
Intermediate level computer skills required (MS Word, Excel, PowerPoint, Adobe Acrobat, on-line databases, e-mail).
Proficiency with design / layout and co-ordination of printing of brochures, booklets, event programs required
Proficiency with various design softwares such as Adobe Photoshop, Lightroom, InDesign and Illustrator. Experience with Adobe Premiere Pro.
Knowledge of basic HTML codes and website maintenance tools such as Wordpress. Experience with email newsletter platforms such as Mailchimp.
Experience in photography and video creation an asset.
Ability to work both independently and within a team environment.
Able to organize workload for timely and effective delivery of services, including careful attention to detail
Ability to effectively and accurately manage multiple tasks and priorities in a very busy environment.
Ability to assist with special events that occur outside of the regular work week.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.