Research Program Coordinator

University of British Columbia - Vancouver, BC (30+ days ago)

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Job Posting

Job ID:

Vancouver - Hospital Site

Employment Group:
Management&Professional (AAPS)

Job Category:
Research & Facilitation

Classification Title:
Research&Facilitation, Level B

Business Title:
Research Program Coordinator

Faculty of Medicine

Emergency Medicine

Salary Range:
$61,840.00 (minimum) - $74,238.00 (midpoint) - $89,085.00 (maximum)

Full/Part Time:

Desired Start Date:

Job End Date:
Possibility of Extension:


Funding Type:
Grant Funded

Closing Date:

Available Openings:

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

Job Summary

The Research Program Coordinator will coordinate research activities for a research program focused on improving emergency department care for patients with substance and opioid use. The incumbent will take responsibility for activities related to the planning, coordination, management, and timely completion of current and future health research studies The incumbent will also be responsible for planning, developing and reviewing research protocols, developing funding and grant proposals, overseeing compliance of research activities with ethics and privacy requirements, monitoring the finances and overall progress of the research program, reporting on study progress to funders, and supporting and executing strategic planning for the research program.

Organizational Status

The vision of the UBC Department of Emergency Medicine is to be a provincially integrated Department committed to clinical and academic leadership in the creation and exchange of knowledge to promote excellence in emergency care. Our 600+ faculty members across the province have had an impressive record of research and discovery. Our research and innovation initiatives include 14 successful programs related to prevention of emergencies, improving clinical care, and system improvements. Our Emergency Medicine Royal College residency training program, distributed across 4 program sites, is the largest in the country. The Department of Emergency Medicine has also played a leadership role in the development and implementation of an Emergency Medicine Network across the province, designed to integrate and translate knowledge to support exceptional emergency care. It provides a rapid and effective avenue to exchange knowledge and experiences to support 1400 practitioners in 108 sites across the province.

This research program has four years of Health Canada funding and is of interest to numerous provincial and national stakeholders. Substance and opioid use research is one of the key strategic initiatives of the UBC Department of Emergency Medicine. The research will focus on emergency department screening for patients with substance and opioid use disorders, identification of risk factors among these patients (including patterns and frequency of visits), treatment of overdose (e.g., naloxone and resuscitation approaches), and optimizing management approaches including provision of buprenorphine/naloxone (standard dosing and microdosing) to emergency department patients at risk for overdose.

This position reports directly to the Principal Investigator (PI). The incumbent has frequent interaction and collaboration with other research team members and with external collaborators including policy makers, data custodians, patient advocates, people with lived experience with substance use, medical students, residents and healthcare professionals both within and outside the Department of Emergency Medicine to plan and conduct research, manage data, and analyze results.

Work Performed

  • Manages multiple research projects ensuring regulatory and study start up activities, including liaising with patient partners, co-applicants for funding applications, researchers, hospital staff, and other stakeholders as required.
  • Drafts and edits study documentation including informed consent forms, data collection forms and case report forms on various data collection platforms.
  • Prepares and submits research ethics board (REB) applications. Prepares and obtains departmental approvals for hospital operational applications and meeting Health Canada regulatory and industry sponsor requirements.
  • Coordinates the planning, development, editing and implementation of research proposals and protocols.
  • Manages and oversees data collection process. Oversees data entry procedures and/or entering data into electronic data capture systems in accordance with specific study requirements.
  • Conducts advanced data linkage procedures and analyses.
  • Coordinates management and storage of patient records, and implement, manage and supervise procedures for the use of such records.
  • Extracts, manages and cleans quantitative data.
  • Links, analyzes, and tabulates data obtained from various studies, using data analysis software (e.g. SAS, STATA, R).
  • Manages data discrepancies, monitors and cleans data. Enters information into safety and risk monitoring modules.
  • Ensures adherence to appropriate procedures and practices for all safety standards, human ethics, and privacy protection guidelines.
  • Coordinates study participant eligibility screening, recruitment, enrollment and follow-up; ensuring compliance with study protocols.
  • Monitors progress of the research program through tracking study progress against timelines and maintaining up to date records of project progress.
  • Creates research project budgets and manages study finances.
  • Manages expenditures of various projects, accounts, ensure all activities are related to each study and are processed accordingly.
  • Drafts and integrates team feedback into grant proposals, including obtaining approvals for submission from various stakeholders.
  • Prepares project-related abstracts, posters and presentations for local and national meetings and conferences.
  • Writes and edits reports and research manuscripts for publication in journals.
  • Designs and handles creation and publications of communications and public relations tools using various media.
  • Coordinates meetings among community, staff, research team, and support staff.
  • Procures and maintains office space, equipment and study materials for study personnel.
  • Supports the PI with recruitment of research staff and graduate students, as well as managing and overseeing study personnel.
  • Coordinates training and onboarding procedures of new team members.
  • Supervises research assistants, students, and technicians of a lower rank.
  • Plans and executes patient partner recruitment and involvement in all aspects of the research.
  • Performs other related duties as required.
Supervision Received

The incumbent will work under the supervision of the Principal Investigator, Dr. Jessica Moe. The incumbent is expected to work independently with minimal direction from the PI on a day-to-day basis, and exercise considerable judgment and initiative in duties and responsibilities.

Supervision Given

The incumbent provides guidance to project coordinators responsible for smaller components of the overall Research Program. The incumbent provides guidance and supervises research assistants, students, and technicians of a lower rank working at the Emergency Department Research Division.

Consequence of Error/Judgement

The Research Program Coordinator exercises professional judgment and initiative in the conduct of and in managing clinical research studies. Working closely with other members of the research team, the Research Program Coordinator ensures that study procedures are performed consistent with the study protocol, applicable hospital procedures, ethical guidelines and regulatory policies. The Research Program Coordinator is expected to work in a professional manner exercising poise and discretion especially when dealing with vulnerable patients and their families, and with sensitive medical information. Inappropriate disclosure of research participants' personal information would contravene privacy legislation and could result in legal action. Errors in data, reference materials or publications if detected, would result in delays, requiring additional resources to obtain or validate data. Establishing effective working relationships within the team and with other program stakeholders is essential in the success of the research program. Inability to establish and foster effective working relationships may affect the integrity of the program and the successful and timely completion of research projects. This could compromise the Department's ability to secure funding for future projects, or to engage in multi-stakeholder projects in the future.


Undergraduate degree in a relevant discipline. Master's or PhD degree in Epidemiology, Statistics or a related Health Science preferred. Minimum of three years experience or the equivalent combination of education and experience. Previous experience working with large databases is required. Experience with MS Word, Excel, Outlook required; experience with R, SAS, and/or STATA an asset. Experience working in healthcare settings, with knowledge translation activities, policy-makers, and/or people with lived experience with substance use or other vulnerable populations is an asset. Ability to communicate effectively verbally and in writing. Excellent interpersonal and problem-solving skills. Ability to develop and work with large clinical (i.e., registry data), research or administrative databases, including data cleaning and data analysis using statistical software (i.e., SAS, SLUS, R or STATA). Sound knowledge in computation and statistics are essential, including efficient coding to process large volumes of data. Ability to work with qualitative data. Excellent organizational skills and attention to detail. Ability to work independently and as research team member, and to delegate tasks efficiently as a member of a team. Ability to exercise appropriate tact, discretion, confidentiality and good judgment in all matters. Ability to work effectively under pressure to meet deadlines. Availability to work a flexible schedule that may include occasional weekends and evenings. Effective critical thinking skills and knowledge of complex data management principles.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.