Project Assistant

Stuart Olson Buildings Group - Vancouver, BC (30+ days ago)

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Reporting to the Project Manager, the Project Assistant is accountable for assisting with documentations, submittals, day-to-day activities, project administration duties and helping to minimize the task work by Project Manager, Estimator and Superintendent.

This position is based in the Richmond, BC office.



Demonstrate the Stuart Olson Promise and contribute to it becoming embedded across the organization.

Construction Management

Work closely with the Project Manager, Estimator, and Site Superintendent to minimize their need to do task work:

Change order pricing and documentation;

Obtaining and processing of all submittals;

Document management and control; and

Drafting minutes of meetings, contracts and correspondence.

Ensure accurate and timely project administration including: pricing change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders.

Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.

Educate Project Managers, Estimators, and Superintendents in project administration.

Maintain effective communications to ensure all stakeholders are informed and up-to-date.

Relationship Management

Develop new relationships with clients, consultants, suppliers and trades.

Enhance relationships with existing clients, consultants, suppliers and trades.

Project Administration

Process and track contract and subcontract documents, communications, change orders, requests for information, shop drawings, operations and maintenance manuals and other project related documents.

File and archive project documents.

Expedite or coordinate information submitted by owner, consultants, trades and suppliers.

Ensure all project documents including submittals, requests for information, site instructions, correspondence, minutes, etc. are complete, accurate and controlled.

Ensure all submittals are processed in a timely manner.

Ensure changes to prime contract and subcontracts are priced and approved in a timely manner.

Ensure task work by Project Manager, Estimator and Superintendent is minimized.

Stuart Olson Corporate

Participate in corporate initiatives.


Undergraduate degree or diploma related to project administration

2 years’ experience tracking documentation in a database, timberline, expedition or SAP

Superior computer skills in Microsoft Office Word, Excel and Power Point

Ability to learn and adapt to changing systems, technology and procedures

Confident, detail orientated, enthusiastic and positive team player

Superior interpersonal, communication, organizational and analytical skills

Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment

Effective and efficient problem solving and decision-making skills; thoughtful, proactive, creative

Demonstrates a sense of urgency and strong commitment to achieving goals;ability to work in a challenging, fast-paced environment

Ability to work collaboratively in a multi-disciplinary team with a positive attitude

Superior written and verbal communication skills

Evidence of sound judgment in supporting the overall success of the team and efficiently and effectively completing tasks/assignments/projects and adding value in the process

Supportive of a culture that encompasses the highest ethical standards aligned with the Company Promise

Why Choose Stuart Olson?

Safety, Sustainability, Collaboration, and Integrity are core Company values that encourage innovation and make a lasting difference in meeting the goals of our stakeholders and the communities in which we operate. Stuart Olson strongly supports and encourages employees to get involved and give back in their local communities. We expect our employees to bring their best to work every day and in return, management recognizes and rewards employees for their valued contribution through competitive compensation, robust benefits, health & wellness programs, and learning development opportunities. At Stuart Olson we are committed to creating a culture built on a passion to do great things.

Who We Are?

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full service organization serving the commercial and industrial markets.

We are a $1 billion+, fully integrated commercial construction and industrial services provider with offices in British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario. We deliver confidence through a client-centered approach that ensures the highest quality of service, reduces risk and delivers results.

Application Instructions: All interested candidates can click “APPLY NOW” located at the bottom of the screen. Only candidates being considered for an interview will be contacted directly.

Unsolicited resumes and phone inquiries from 3rd party agencies will not be accepted.

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