Secretary ll - Mental Health & Addictions

Nova Scotia Health Authority and IWK Health Centre - Antigonish, NS (30+ days ago)

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Req ID: 38169
Location: Eastern Zone, St. Martha's Regional Hospital
Company: NSHA
Department: 60075056 MHA EZ SMRH Central Intake
Type of Employment: Temporary Hourly FT long-term (100% FTE) x 1 position(s)
Union Status: Admin Professionals Bargaining Unit - NSGEU
Posting Closing Date: 22-Aug-19

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Under the supervision of the Manager of Mental Health & Addictions, the incumbent is responsible for the provision of secretarial support activities related to programs and services within Mental Health & Addictions including Outpatient Clinics, Opioid Recovery Program, Addictions Day Program, Intake and Urgent Care Departments. Secretarial support activities include, but are not limited to, typing, filing, ordering and maintaining supplies, photocopying, time entry, Meditech registrations, data entry, planning/organizing meetings, taking minutes and reception duties. The incumbent will also contribute to the effective administrative support to the Manager(s) of Mental Health & Addictions, including outpatient services and programs including, but not limited to, Opioid Recovery and Addictions Day program.

Successful completion of post-secondary education in a recognized Office Administration/Medical Secretarial Program
A minimum of five (5) years’ experience providing clerical services.
Excellent technical skills specifically with WordPerfect and MS Office Suite (Word, Excel, PowerPoint) as well as proficiency in preparing presentations and reports using graphic and presentation software.
Consistently maintains confidentiality and demonstrates good judgement.
Strong written and oral communication skills.
Must be able to work with a minimal amount of supervision.
Competencies in other languages an asset, French preferred
Successful Applicants are required to provide a criminal record check (including Vulnerable Sector Search) to People Services before starting employment and assume any associated costs as a condition of employment

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work
Long assignment, part-time (100%) position; 70 hours biweekly
Beginning August 30, 2019, with an expected end date of August 30, 2020
Dates are approximate and are subject to change

Travel to various sites may be required

Evening/weekend hours may be required

Salary Information
Secretary II

$19.8646 - $22.5734 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number
Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit - NSGEU position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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