Senior Judicial Administrative Assistant
Senior Judicial Administrative Assistant
Amendment December 20, 2021: Posting closing date extended to January 9, 2022.
This position is part time (0.5 FTE, 35 hours bi-weekly).
This position is excluded from union membership.
An eligibility list may be established.
On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required by November 22, 2021. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.
Bring your strong administrative experience and superior organizational skills to this challenging position
The Provincial Court of BC sits at over 80 locations throughout the Province and hears criminal, family, youth, and civil claims as well as traffic and municipal by-law matters. The Chief Judge of the Provincial Court is appointed by the Lieutenant Governor in Council and is responsible for assigning judges, judicial justices, and designating court facilities for the hearing of cases within the jurisdiction of the court and for providing administrative direction to judges and judicial justices. The Office of the Chief Judge (OCJ) is the administrative headquarters for the Provincial Judiciary, and is based in downtown Vancouver.
The Senior Judicial Administrative Assistant (SR JAA) provides highly confidential administrative services, financial administration, office management, and other related administrative duties to the Regional Administrative Judges (RAJs), Local Liaison Judges (LLJs), and Provincial Court Judges (PCJs). In this role, the SR JAA reports to the Manager, Support Services and receives functional direction from their respective RAJ. The SR JAA handles confidential court documents such as judgments, transcripts, and records, making it vital that the SR JAA be able to maintain the confidentiality of court materials at all times.
SR JAAs are highly motivated administrative professionals with a strong sense of order, who are able to work both independently and in teams, have the ability to adapt and problem solve under pressure, and find great reward in providing exemplary administrative support services and facilitating the successful operation of the Provincial Court Judiciary. The contribution of the SR JAAs is significant to the image of the Provincial Court Judiciary as they are the front-line liaison for their respective RAJs on behalf of the region. SR JAAs communicate with all levels of the Provincial Judiciary, the Chief Judge and staff, Court Services Branch, Sheriff Services, Crown Counsel, members of the police departments, other justice partners, and members of the general public.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact email@example.com. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
- A Certificate in Legal/Office/Business Administration or related field and a minimum of one year Administration/Secretarial or Court Clerk experience which six months is in a legal capacity; OR
- Secondary school graduation or equivalent (GED) and a minimum of two years Administration/Secretarial or Court Clerk experience which six months is in a legal capacity.
- Experience with current MS Office Suite, specifically Word and Excel.
- Proven high-level experience in editing and proofreading.
Preference may be given to applicants with:
- Experience keyboarding 50 WPM.
- Experience editing Judgments.
- A certificate or higher in Legal Secretary, Legal Administration, Business or Office Administration.
- May be required to travel occasionally to other locations to provide SR JAA support.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
Enhanced Security Screening will be required.
Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire (STANDARD): YES - You will be required to answer a standard questionnaire.
IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.