University Health Network (UHN) is looking for an experienced professional to fill the key role of Education Coordinator I in our Laboratory Medicine Program.
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The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here.
As an integral member of the Laboratory Medicine Program (LMP) team, the LMP Education Coordinator, is accountable for the administrative responsibilities related to our students, trainees, and other learners within the Program. This person will report directly to the LMP Manager, Education & Practice, with indirect reporting to the Director of Education and site clinical coordinators for associated disciplines. Well-organized and able to juggle competing priorities, the Education Coordinator ensures that all learners are appropriately on-boarded, scheduled, and managed for the duration of their placements within LMP, coordinating associated learning opportunities, schedules, and faculty responsibilities. They also serve as the administrative point person for LMP as a clinical partner to affiliated academic partners, ensuring that associated policies and procedures are followed. As the lynchpin for all academic programs and other learning opportunities across professions in LMP, the Education Coordinator is key to the standardization of process, the alignment of interprofessional learning opportunities, and the smooth integration of learners across the clinical Program.
The principal responsibilities include:
onboarding of medical trainees (core and elective), allied health trainees, and clinical observers; development, maintenance, and communication of trainee-related schedules (ie clinical and academic rotations, call schedules), collection and management of learner and faculty records, evaluation data, and generation of related reports; administrative coordination of education-related meetings, committees, and communications; maintenance and communication of education-related policies and procedures; and other duties related to operational and strategic advancement of the LMP Education portfolio, consistent with the job classification, under the supervision of the LMP Manager, Education and Practice, in collaboration with the associated Academic Program Directors.
- Completion of Grade XII or recognized equivalent required
- Completion of a recognized medical office or business administration or adult education program at the diploma level PREFERRED
- Four (4) years related secretarial support experience
- Experience working in a health care environment an asset.
- Experience working with webinar systems, virtual meetings,
- Excellent communication skills
- Excellent organizational and time management skills
- Ability to work well under pressure and use good judgment in assessing difficult situations
- Proven strong consultation/communication/critical thinking/problem solving skills – written and oral
- Ability to multi-task and manage competing priorities
- Ability to establish positive relationships with all staff, learners, and academic stakeholders
- Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
- Comprehensive knowledge of health care, organizational/office practices, procedures and standards
- Ability to produce high quality work in accordance with Hospital standards
- Ability to maintain confidentiality
- Knowledge of medical terminology and medical writing an asset
July 9, 2020 CLOSING DATE: Until filled
If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.
For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.