Intermediate Legal Administrative Assistant - IP Patents

Gowling WLG - Ottawa, ON (10 months ago)

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At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.

Working within our Intellectual Property (Patents) group, the successful candidate will perform full legal administrative work of a responsible and confidential nature for one or more professionals.

Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate
Accurately prepare legal documents and correspondence with minimal direction
Transcribe and type legal documents and correspondence
Compile and organize transaction/closing books with minimal direction
Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels
Work proactively in the day-to-day support of the professional's practice
Balance and reconcile petty cash and other administrative charges
Use initiative and good judgement to relieve the professionals of administrative detail

Administrative Assistant or Legal Administrative Assistant Diploma.
At least 3 years’ experience as a Legal Administrative Assistant, ideally within Intellectual Property with a focus on Patents.
Strong knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
Ability to work in a team environment with a professional demeanour.
Strong written and verbal communication skills.
Ability to multi-task within a fast-paced environment.
Strong organizational and administrative skills.
Thorough, conscientious and strong proofreading skills.

Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.