Contracts Assistant

FortisBC - Kelowna, BC (26 days ago)

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Branch: Electric
Affiliation: MoveUP
Employment Status: Full-Time Regular
Salary Min: $2,321.52 Bi-weekly

We’re looking for new talent to join us as we reinvent the future of energy. Across BC, we have a diverse team of more than 2,400 employees we can’t do without, yet we’re growing as fast as ever.

You may think we’re your standard utility that delivers natural gas and electricity, but we’re also into cool, innovative energy solutions. Think carbon capture, renewable energies and lower-carbon transportation for a start. We believe in creating a cleaner, healthier tomorrow.

If you like meaningful work, a dynamic environment and forward-thinking colleagues, build your career with us. You’ll get opportunities to grow, lead, solve, and create. So what are you waiting for? Let’s rethink energy together. Position Overview
The Contract Assistant provides the proper and efficient coordination and maintenance of the workflow within the Purchasing & Contracts group while maintaining a client-focused environment. Responsibilities
Process Request for Contract Services Form by ensuring completeness of forms, initiating contract process and assigning to appropriate Contracts Specialist.
Draft legal documentation such as contract and tender documents for review by Contract Specialists or Supervisor, Purchasing & Contracts.
Arrange for the opening of sealed tenders in accordance with Contract procedures.
Prepare commercial evaluations of tenders, finalizing/issuing recommendation for award follow-up to ensure timely approval to award.
Finalize and prepare formal contract documents for signatures and maintain contracts.
Maintain logs on correspondence, change notices/orders, contract amendments and notices.
Process progress payments, reviewing for accuracy of the request, including requests for release of hold back and final payment, ensuring all documentation is received, deficiencies are addressed.
Process final close-out of the contract and evaluation of contractor performance.
Research various Supply Chain issues such as commodities and current legal trends
Communicate between internal clients, suppliers and standards with respect to purchase orders, contracts and vendor information.
Identify discrepancies in GR/IR for buyers
Provide vacation relief to Administrative Assistant, Procurement; Requirements
Supply Chain Management training through PMAC or equivalent combination of education and work experience.
Minimum of 3 technical courses and all soft skill seminars and all Business Management Seminars (PMAC Program) or work experience equivalent.
Minimum 1-2 years related work experience in Purchasing & Contracts.
Preference given to applicants with business diploma or business degree with law, finance components and Supply Chain Management components.
Proficient with computer systems and related programs including Word, Excel, Access, PowerPoint, Outlook.
SAP Knowledge - preferred.
Excellent organizational skills, ability to multi-task with close attention to detail.
Knowledge of Competitive Bidding, Contract, and Tendering law.
Valid BC Class 5 driver’s license
Strong organization and time management skills with ability to prioritize workflow.
Demonstrated ability in drafting legal documentation.
Demonstrated experience in managing expediting and GR/IR.
Possess a clear understanding of standard business practices, purchasing processes, supply chain management, and terminology.
Excellent written and verbal communication skills.
Strong teambuilding and professional relationship skills.
Superior analytical and trouble shooting skills.
Ability to work independently in a team environment with minimal supervision.
Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

The safety of our customers and FortisBC family members is our number one priority. Depending on the responsibilities of the job, some employees continue to report to the office while others work remotely. To ensure the safety of our employees on our job sites, there is strict adherence to our worksite safety plans and social distancing practices. As an essential service provider, we’ll continue to follow the government COVID-19 guidelines and adjust our plans as necessary. As we welcome new employees, our commitment to safety remains for all of our FortisBC family.

To learn more about the recruitment process with FortisBC, please visit the You’re Applying. What now? page for additional information.