Part Time Office Administrator needed for Fitness Studio

Pure Motivation Fitness Studios - Vaughan, ON (23 days ago)

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Company Profile:

We are Vaughan’s only Boutique Fitness studio that has been changing the lives of people all across the city for over a decade! We specialize in Body Type Specific Personal Training and Nutrition Counselling Services. You may view our website to learn more about us before contacting us at

Office Admin Job Information:

  • Reports to the owners and Director of Sales & Personal Training
  • Shift of work is 9am to 5:30pm (Mon, Wed & Fri) 24h p/week
  • Must be able to work in a fast pace and energetic work environment
  • Ideal candidate must possess excellent organizational, business, people skills and outstanding phone manners and be able to multi-task and work until the job is done
  • Candidates must have personal transportation/vehicle to be considered


  • ***Accounting or QUICKBOOKS Software & skills: Must be proficient and have full experience in using QuickBooks Accounting Software & Microsoft Office for Invoicing, Issuing Quotes, Billing, ACCT-REC/PAY)***

-------- If you do not have any experience with accounting software please do not apply-------

  • PAYROLL: Must have experience managing and preparing payroll using the above software from another company
  • MANAGE INVENTORY: Order supplies and Pro-shop inventory of supplies as needed
  • CONTRACT DATA ENTRY: Responsible to sign off on daily data entry for all client contracts when completed, provide audits for all staff contracts inputting into sales database
  • PROVIDE COMPANY STATS: (scheduling, sales, renewals, retention, client attendance history)
  • ACC/PAY & DELINQUENT/COLLECTIONS: Responsible for handling all Accts, contacting/pre-notifying members of due amounts, expired credit cards, forwarding non-collectibles to collection dept. Communicate info between staff, Moneris merchants, vendors and mgmt.
  • *In the Subject of your cover letter please state the colours of the Canadian Flag in your emiail*
  • PEOPLE SKILLS: Must have amazing people skills and can get along with different personality types
  • NEW CUSTOMER REQUESTS: Respond to incoming emails and calls regarding all services activities such as setting up service agreement documents, booking/hiring
  • HIRING & STAFF REQUESTS: Assist in recruiting activities such as creating job postings, openings on various job boards, conducting email, phone or in-person interviews sharing relevant information and documents to potential staff upon hiring and updating staff list to reflect new hires.
  • STAFFING: Gathering feedback from staff and clients on a quarterly basis and providing to owners and management
  • Punctual track record, Problem solver, have excellent English, verbal and written communication skills

-$16.00 -17.00 p/hour + PMF Loyalty Bonus after 12 months

- 12-month Team Cross Training Membership provided complimentary (Includes unlimited team training and studio access) + 6-month free membership for a family member after 9 months of employment (value of $1200 p/year)

-A clean, fun, energetic and motivating environment with the ability to be provided coaching

Medical Coverage: -Annual Eye Exam -Annual Dental Exam/check-up -Medical Drugs Coverage

To be considered don't forget to add the colour the Canadian Flag in your resume subject line and resume/cover letter Attention: Dimitri Giankoulas

Job Type: Part-time

Salary: $16.00 to $17.00 /hour


  • administrative: 2 years (Required)


  • DCS / DEC (Required)


  • Vaughan, ON (Preferred)


  • Driver's Licence (Required)


  • English (Required)