Administrative Assistant - Repost

WRHA Corporate - Winnipeg, MB (14 days ago)

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Requisition ID: 33148

Position Number: 20000170

Posting End Date: Open until filled

City: Winnipeg

Site: WRHA Corporate

Work Location: 2735 Pembina Hwy

Department / Unit: Indigenous Health Services

Job Stream: Non-Clinical

Union: EXEMPT-OT

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.5

Annual Base Hours: 1950

Salary is commensurate with education and qualifications

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview
Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.
Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.
Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).
Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.
Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required.
May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.
Experience
Five years directly related experience required.
Previous healthcare experience preferred.
Experience scheduling and coordinating meetings required.
Experience recording and preparing minutes and agendas.
Experience maintaining spreadsheets and databases.
Experience with email and computerized calendars.
Education (Degree/Diploma/Certificate)
Complete high school education Manitoba standards, required.
Formal training in applied office skills is required.
A combination of education and experience may be considered.
Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.

Typing speed 65 wpm.
Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
Demonstrated ability to organize, assign and supervise the work of junior employees.
Ability to compose correspondence on behalf of senior Directors/Managers.
Physical Requirements
Required to work for long periods of time at a computer.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.