Property Services Coordinator

BGIS - Charlottetown, PE (30+ days ago)

Apply Now

Job Field:
Facility/Property Management

Job Type:
Full-time

Building Location:
Home based-PEI

Length of Assignment:
SUMMARY

The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). This job is also responsible for the timely resolution of all client requests pertaining to property

KEY DUTIES & RESPONSIBILITIES

Manages Service Request delivery for Facility Manager
Staffs FM office during business hours
Interfaces with Maintenance Team Leader, Technicians, CSC, PO Coordinator and Project Coordinator in delivery of service requests to meet contract service levels
Raises Purchase Order requisitions on behalf of Facility Manager, for Service contracts, Maintenance Team Leader and Technicians and manages receipt of services with PO Coordinator
Prepares Requests for Proposals for service contracts, oversees tender process and manages service contracts as assigned.
Ensure health and safety procedures are followed by contractors and action any health and safety concerns affecting building occupants and/or third parties.
Prepare occurrence/incident reports; determine root causes, follow-up action and preventative measures required
Acts as back-up to and assists Facility Manager , with budgeting, variance analysis, reporting and tenant relations
Manages local office requirements including couriers, IT requests and other duties as assigned by the Facility Manager
Coordinates Supplier/Contractors set-up

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

MINIMUM EDUCATION: High school education

JOB-RELATED EXPERIENCE: More than one year up to three years

Knowledge & Skills

Minimum of 2 years experience in Real Estate Operations preferred
Proficiency in Microsoft Office (Excel, Word) is required.
Sound customer service skills and problem solving skills
Ability to work in a fast paced environment
Strong communication skills, verbal and written.
Financial Acumen and contract management experience an asset

Licenses and/or Professional Accreditation

None required